Vice-President of Council Kathy McNear called Council to order on May 6, 1998 at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Galster, Manis, McNear, Pollitt, Vanover, and Wilson. Mr. Danbury was absent.
The minutes of April 15, 1998 were approved with 6 affirmative votes.
Letter addressed to Robert Wilson:"I am writing in reference to the City Council's project to create a city landmark. We have lived in Springdale for 27 years and have seen it grow from some place near Tri-County Shopping Center to a great and growing community in its own right. A good location, good schools and a form of city government that has insured quality services to all residents have been very important to us. Our new municipal building and a proposed expansion of our recreation facility will further enhance our community.
A community of such potential certainly warrants a city landmark. While the initial plan merits consideration I would be reluctant to endorse it without compiling alternate suggestions. Since this idea was first proposed in the winter issue of the Springdale Newsletter, perhaps City Council has already received other suggestions from residents. I am enclosing our pledge to purchase one brick at $40 to indicate our approval for the idea of a city landmark, but hope that the City Council will give further study to the actual design of the landmark. A park-like setting seems very inviting while the message center would be informative and desirable but I feel an electronic signboard would not enhance the scene. We look forward to learning of the progress of this proposal in Council's next issue of the Springdale Newsletter." Mrs. Fred Eichler, 885 Yorkhaven Road.
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCE NO. 27-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH H.C. NUTTING COMPANY FOR THE GEOTECHNICAL INVESTIGATION FOR C.S.X. RAILROAD BRIDGE PROJECT OVER S.R. 747 AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Galster seconded. Ordinance 27-1998 passed with 6 affirmative votes.
ORDINANCE NO. 28-1998 "REJECTING ALL BIDS REGARDING UNIFORM RENTAL SERVICES FOR THE CITY'S MAINTENANCE WORK FORCE AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Ms. Manis asked for explanation on this one and the next one.
Mr. Osborn stated the bids were opened March 23 but the two vendors who submitted at that time both had mathematical errors in their proposals. A uniform spec bid is pretty complicated because you have a lot of different values that have to be factored in. Both proposals had defects. One even lacked a proper bid bond so we rescheduled the bid opening. The same vendors bid again and the lowest bid is our current vendor, rus of Lebanon, and the recommendation is that we go with that company. We have been satisfied with their services and we feel we'd like to renew a two-year contract with that firm.
Ordinance 28-1998 passed with 6 affirmative votes.
ORDINANCE NO. 29-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH RUS OF LEBANON FOR UNIFORM RENTAL SERVICES FOR THE CITY'S MAINTENANCE WORK FORCE AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Vanover seconded. Ordinance 28-1998 passed with 6 affirmative votes.
ORDINANCE NO. 30-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH C. J. & L. CONSTRUCTION FOR THE SPRINGDALE PUBLIC WORKS FACILITY EXPANSION AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Mr. Galster asked does this include the salt bin?
Mr. Osborn responded no, this would include the re-grading of the site, the installation of storm sewers, the application of an asphalt surface, the construction of a nine-foot security chain length fence, and the installation of a 10-foot cedar decorative fence that surrounds the security fence. It provides the infrastructure for the expansion. It does not include the cost of the salt dome which would be a separate contract item.
Mr. Galster asked if we are close to budget.
Mr. Osborn replied if you noticed in our report to Council, we had budgeted $382,000 for this element of the project so we came in over that with $407,000. At one point, however, we had money in the budget for an expansion or addition to the unheated shed area along the east property line. That would have to be expanded into what we have now created as an easement to CG&E and we didn't feel we had the time to work out what right we could have to expand onto that site. We have elected not to do that expansion at this time and that was a $55,000 item that we postponed. We are certain we are going to be well within the budgeted number of $510,000. Even though this major element here gave us a higher expense than expected, we are going to forego an item of $50,000.
Ordinance 30-1998 passed with 6 affirmative votes.
ORDINANCE NO. 31-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH BARRETT PAVING MATERIALS, INC. FOR THE W. SHARON ROAD IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Galster seconded. Ordinance 31-1998 passed with 6 affirmative votes.
ORDINANCE NO. 32-1998 "ADOPTING A PLAN TO ALLOW MEMBERS OF THE PUBLIC EMPLOYEES RETIREMENT SYSTEM TO ELECT TO PURCHASE ADDITIONAL SERVICE CREDIT ON A TAX DEFERRED BASIS AND AUTHORIZING THE CLERK OF COUNCIL/FINANCE DIRECTOR TO IMPLEMENT SUCH PLAN AND DECLARING AN EMERGENCY"
Ordinance 32-1998 will have two readings and will be voted on at the next meeting.
ORDINANCE NO. 33-1998 "ADOPTING A PLAN TO ALLOW MEMBERS OF THE POLICE AND FIREMEN'S DISABILITY AND PENSION FUND TO ELECT TO PURCHASE ADDITIONAL SERVICE CREDIT ON A TAX DEFERRED BASIS AND AUTHORIZING THE CLERK OF COUNCIL/FINANCE DIRECTOR TO IMPLEMENT SUCH PLAN AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to read by title only. Ms. Manis seconded. The motion passed with 6 affirmative votes.
Ordinance 33-1998 will have two readings and will be voted on at the next meeting.
ORDINANCE NO. 34-1998 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH DAVID WILLIAMS & ASSOCIATES FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT BEACON HILL PARK AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Wilson seconded.
Mr. Wilson said I did not see an itemized breakdown of the items going into the park. Do we have that available so our residents could hear about it?
Mr. Osborn said we could obtain a copy of the specifications which should have a site plan that would be a generic description of the play apparatus that will be in the park. This is the same type of program we have been doing at our outlying parks. It's essentially the same general package. If they want to see something in the field they can go to Chamberlain Park or Ross Park. The play area will be a chipped hardwood surface as opposed to just grass or gravel.
Mr. Vanover stated it would be very similar to what is on the Recreation Yearbook.
Ordinance 34-1998 passed with 6 affirmative votes.
ORDINANCE NO. 35-1998 "AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO BY ADOPTION OF NEW ORDINANCES AND THE AMENDMENT OF EXISTING ORDINANCES FOR THE PURPOSE OF CONFORMING THE SPRINGDALE CODE TO NEW AND AMENDED SECTIONS OF THE OHIO REVISED CODE"
Mr. Galster said this ordinance is going to revise the City of Springdale Code, amending it to conform with amendments made in similar provisions by the State of Ohio Revised Code, and I make a motion to read by title only. Ms. Manis seconded. The motion passed with 6 affirmative votes.
This was a first reading and will be voted on at the next meeting.
ORDINANCE NO. 36-1998 "ENACTING AND ADOPTING THE 1998 S-7 SUPPLEMENT TO THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO"
This was a first reading and will be voted on at the next meeting.
Mr. Knox said at this time I am not recommending that this be adopted because there are errors in it. Mr. Schneider and I have gotten together and we are going to correct those by the next meeting at which time I will recommend it.
ORDINANCE NO. 37-1998 "AMENDING THE CODE OF ORDINANCES OF THE CITY OF SPRINGDALE, OHIO TO AMEND SECTION 90.01 RUNNING AT LARGE PROHIBITED"
Mr. Galster made a motion that Ordinance 37 be dropped from the agenda as there are many questions outstanding on this. Ms. Manis seconded. The motion passed with 6 affirmative votes.
Ms. Pollitt asked Ms. Manis, could you inform me of the changes you intend to make on this by next Thursday for the Board of Health meeting?
Ms. Manis replied the only changes are the ones we discussed last meeting.
Mr. Galster said paragraph C does not allow for the front building setback line.
Mayor Webster said since it has been dropped from the agenda it won't be back on at the next meeting.
Ms. Manis replied we just thought rather than trying to figure out the wording tonight we would just drop it and bring it back next time.
Mayor Webster stated then it will be back for a first reading at the next meeting.
Ms. Pollitt asked the status of the Kemper Road project.
Mr. Osborn replied the bid opening for the storm sewer project is May 14. We anticipate that we will be bringing in to you at the May 20 meeting a recommendation based on the bid opening and also legislation awarding the contract. This would allow us to cut a two week period out of what is already a very tight schedule for that project.
Mr. Wilson said I wanted to thank Mrs. Eichler for writing this letter and making the pledge. I'm glad to see that District 1 is leading the way and for those of you in TV land anticipating pledging, please do so, so that we can have a better feel as to whether this is going to work or not.
Mayor Webster said the week of May 17-23 will be Public Works Week sponsored by the American Public Works Association. This designation goes back to 1960 when President John F. Kennedy proclaimed National Public Works Week as an annual reminder of the many ways Public Works contributes to our quality of life.
"Whereas, Public Works Services provided in our community are an integral part of our citizens' every day lives and,
Whereas, the support and understanding of the informed citizenry is vital to the efficient operation of public works systems in programs such as water, sewage, streets and highways, public buildings, solid waste collection and snow removal and,
Whereas, the health, safety and comfort of this community greatly depends on these facilities and services, and
Whereas, the quality and effectiveness of these facilities as well as their planning, design and construction are vitally dependent upon the efforts and skills of public works officials and,
Whereas, the efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform.
Now, therefore, I, Doyle H. Webster, Mayor of the City of Springdale, do hereby proclaim the week of May 17 through May 23 as National Public Works Week in the City of Springdale and I call upon all of our citizens and civic organizations to acquaint themselves with the issues in providing our pubic works and to recognize the contributions which public works officials make every day to our health, safety, comfort and quality of life."
Mayor Webster said Law Enforcement Day is May 15. We got the information a little late so we will try to have a proclamation for the police at the next meeting.
On May 18 at 5:30 p.m. I will be participating in the community forum at ICRC. They have changed the format and it will be a live call-in show. The primary topic will be our community center expansion but we will take any questions that are called in.
Mr. Knox said we have new copies of the City Charter and I will put one in each Council person's mailbox tonight. There was a revision to the Charter at the last election.
Mr. Vanover said I would like a resolution honoring the Springdale fourth grade girls basketball team. They went undefeated and won the City tournament. Ken Nance was the coach.
Mr. Osborn said as you are probably aware, each year local law enforcement agencies put on displays at Tri-County Mall and that will be May 10-11. We encourage everyone who has an interest in law enforcement or who just wants to show support to stop by the mall and visit with the various departments that will have items on display. Another thought for Council to consider, Chief James Freland retired May 1 and there is a retirement event scheduled for May 30. Perhaps Council would like to consider a resolution which could then be presented to Chief Freland at his retirement party.
Mrs. McNear asked if there will be a race this year at the display. Mr. Osborn replied yes.
Mayor Webster said I would like to take this opportunity to thank the Springdale Garden Club for their donation of the tree that we use for the Arbor Day ceremonies.
Ms. Manis asked could we have the Rec Center check and acknowledge all the teams who were champions of whatever. I know my son's team went undefeated.
Mr. Osborn said he would get with Mr. Burton and they would work it out.
Mr. Parham said each year I ask for legislation to become part of the Miami Valley Risk Management Group Rating Plan for Workers' Compensation. The application has to be submitted by June 15 so I'd like to ask for legislation at the next Council meeting.
MEETINGS AND ANNOUNCEMENTS
No May Planning Commission meeting this month
Board of Health May 13, 7:00 p.m.
Board of Zoning Appeals May 19, 7:00 p.m.
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Item 1 was removed from agenda. Will be back at next meeting.
Item 2 -Regulating the placement of newracks in the public right-of-way. Mr. Osborn said there are no parallel ordinances that we can go to locally with other jurisdictions. We are looking at a couple of local applications on a national basis. We are treading lightly so that when we do come before you we have information that can respond to all of your questions. Ms. McBride, the City Planner, is presently drafting a report and then we will have to get with the Law Director for his review of some legislation. We do not intend to prohibit or prevent newsracks from being displayed but we'd like to see it done in a more orderly and safer manner. Because it is relatively new ground it is taking longer than we thought. I would hope in June we would be bringing something forward to you.
Item 3 - Second reading - May 20
Item 4 - Second reading - May 20
Item 10 -Second reading - May 20
Item 11 -Second reading - May 20
Item 12 - May 20
Item 13 - May 20
Item 14 - May 20
Item 15 - June 17
RECAP OF LEGISLATIVE ITEMS REQUESTED FOR NEXT COUNCIL MEETING
Resolution for fourth grade basketball team as well as any other teams
Resolution for Chief Freland
Ordinance for risk management team
Council adjourned at 7:56 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Randy Danbury, President of Council