President of Council Randy Danbury called Council to order June 2, 1999 at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Galster, Manis, McNear, Pollitt, Vanover, Wilson and Danbury.
The minutes of May 19, 1999 were approved with 5 affirmative votes. Ms. Manis and Mr. Galster abstained.
RESOLUTION R14-1999 "CONGRATULATING DEAN DIMARCO, MARCI DIEHL AND MICHELLE MIRALDI"
Mrs. McNear made a motion to adopt and Mr. Vanover seconded.
Marci Diehl and Michelle Miraldi showed their invention, a three-month erasable calendar.
Mayor Webster read an article in the Tri-County Press about the students.
Mr. Noel Taylor, principal of Springdale Elementary said we are very proud of Marci, Michelle and Dean. Our school has had a connection with the Kaufman Foundation for the past seven years. It is the center for entrepreneur leadership in the United States. This was a national competition and there were only 15 finalists. Their accomplishments are certainly noteworthy and Iím very pleased that Springdale Council has chosen to recognize them through a resolution tonight.
Mr. Osborn stated that I served on the judging panel for this yearís contest. These young people probably faced some of their stiffest competition just making it out of the elementary school. It is a very well organized program. The contestants have to write a business plan that demonstrates how they will market their product. They have to look at their overhead and profit margins. I suggested Mr. Taylor be here tonight because, as you may know, Noel is retiring this year. Itís been a very great relationship with you and you will be missed.
Resolution R14-1999 passed with 7 affirmative votes. Mayor Webster presented the resolution to Marci and Michelle.
Letter from the City of Montgomery addressed to Cecil Osborn, Administrator, City of Springdale: "Dear Mr. Osborn: On behalf of the City of Montgomery we would like to take this opportunity to thank you, your organization and your staff for your much appreciated assistance during the April 9 tornado disaster that ravaged portions of our city. According to our records over thirty public jurisdictions throughout Hamilton, Butler, Warren and Clermont Counties provided our city with mutual aid, including much needed equipment and manpower in the areas of fire and emergency services, police protection and public works. Without this overwhelming support from organizations such as yours, our immediate rescue efforts and the disaster cleanup that has taken place over the past several weeks would have been much longer and more arduous. We cannot thank you enough for your efforts. Thank you once again for your support and assistance. Sincerely, Richard Tooten, Mayor"
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCE NO. 31-1999 "AUTHORIZING THE CITY OF SPRINGDALEíS PARTICIPATION IN THE MIAMI VALLEY RISK MANAGEMENT ASSOCIATIONíS WORKERSí COMPENSATION GROUP RATING PLAN FOR 2000 AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded. Ordinance 31-1999 passed with 7 affirmative votes.
ORDINANCE NO. 32Ė1999 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO AN AGREEMENT OF COOPERATION WITH HAMILTON COUNTY, OHIO PURSUANT TO PROVISIONS OF THE HOUSING AND COMMUNITY DEVELOPMENT ACT OF 1973, AS AMENDED AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Mr. Wilson seconded. Ordinance 32-1999 passed with 7 affirmative votes.
ORDINANCE NO. 33-1999 "ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH B & J ELECTRICAL CO. FOR BALLFIELD LIGHTING REPLACEMENT AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Mr. Wilson asked how many bidders did we have? Mr. Osborn replied there were four. This amount is dramatically below the budgeted amount and the engineerís estimate. The bids ranged from $44,700 to $113,652. One of the reasons we didnít bring this bid to you at the last meeting was because we wanted to go through it in detail with the contractor. The contractor has indicated that he is prepared to stand behind his bid amount. In reply to Mr. Wilson, Mr. Osborn stated that we have had positive experience with them in the past.
Mr. Danbury asked about the schedule and will it be disruptive? Mr. Shuler responded that the work will not start until August at our request. It is probably a good year to do it because some of the tournaments and activities are not scheduled this year because of the construction.
Mr. Galster asked do we plan to turn on the old lights in the meantime? My revised softball schedule is in anticipation of having the lights turned on about June 22.
Mr. Parham said we have had to make some adjustments in the schedule. We were originally trying to have the lights on for the first of June, but after we hit the power lines it has been difficult to stick to that schedule. We are now planning to be ready the week of June 21. We are hoping to be operational earlier but because of the direct burial of the lines it has caused the contractor to not be able to use the heavy equipment to move the dirt. Weíre hoping to have the transformer installed by June 12 and then weíll experience a shut down of power for a 24 hour period for Cinergy to get the transformer energized.
RESOLUTION R12-1999 "AUTHORIZING THE CITY ADMINISTRATOR TO FILE AN APPLICATION WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR ITS STATEWIDE BICYCLE AND PEDESTRIAN TRANSPORTATION ENHANCEMENT (TE) PROGRAM THROUGH THE TRANSPORTATION EQUITY ACT FOR 21ST CENTURY (TEA 21) FOR THE CONSTRUCTION OF BIKE LANES ALONG WEST KEMPER ROAD "
Mrs. McNear made a motion to adopt and Mr. Vanover seconded.
Mr. Galster said I see that Forest Park agrees to maintain it, but are we paying the initial cost of putting it in on both sides?
Mr. Osborn replied no, it would be broken down on an equal basis. We would only pay the local share for that portion of the project in Springdale. They would pay for that portion in Forest Park and maintenance would be based on the same concept. The overall cost in Springdale is $400,000 which would make our local share $80,000.
Mr. Danbury asked how many times have we applied for this?
Mr. Osborn replied we applied in a similar approach but different funding process about three years ago. This is the third time but there was a gap of several years between the second and third applications.
Mayor Webster said the other times we applied were for the drainage and the bike paths also.
Resolution R12-1999 passed with 7 affirmative votes.
RESOLUTION R13-1999 "AUTHORIZING THE CITY ADMINISTRATOR TO FILE AN APPLICATION WITH THE OHIO DEPARTMENT OF TRANSPORTATION FOR ITS STATEWIDE BICYCLE AND PEDESTRIAN TRANSPORTATION ENHANCEMENT (TE) PROGRAM THROUGH THE TRANSPORTATION EQUITY ACT FOR 21ST CENTURY (TEA 21) FOR THE CONSTRUCTION OF A BIKE PATH ALONG WEST SHARON ROAD "
Mr. Vanover made a motion to adopt and Mr. Galster seconded. Resolution R13-1999 passed with 7 affirmative votes.
Nominations for R15-1999 Board of Zoning Appeals.
Mr. Wilson nominated Frederick A. Borden, a three year Springdale resident who lives on Summerfield Lane. He is married and has two children. He is employed with Cincom Systems and is an adjunct professor of computer science at Cincinnati State. He has a BS degree from Ohio State in electrical engineering. He has been a member of the equalization board and is a member of Charter Revision. He also served a State House internship.
RESOLUTION R15-1999 "APPOINTING FREDERICK A. BORDEN AS A MEMBER OF THE BOARD OF ZONING APPEALS"
Mr. Galster made a motion to adopt and Mr. Wilson seconded. Resolution R15-1999 passed with 7 affirmative votes.
Mr. Danbury said Council needs to make an appointment to Charter Revision to replace Mr. Borden. The term ends December 31, 2002.
Mayor Webster said it is with great pleasure that I submit the name of Donald E. Darby as a candidate to fill Jim Youngís unexpired term on Planning Commission. I wanted to get someone who could hit the ground running, someone who had prior experience on Planning Commission. I was asked by one of the members of the Commission to see if we couldnít get someone with a different type background. Mr. Darby spent many years in the Princeton School system. He was first appointed to public service in the City as a member of the Planning Commission in June 1988. At the end of 1991 he was appointed to the Civil Service Commission where he served until December 1997.
RESOLUTION R16-1999 "APPOINTING DONALD E. DARBY AS A MEMBER OF THE PLANNING COMMISSION"
Mr. Vanover made a motion to adopt and Mr. Wilson seconded. Resolution R16-1999 passed with 7 affirmative votes.
Mr. Wilson said a lady at the Knolls asked him about Crane Park on Glensprings.
Mr. Osborn said if you are referring to the arboretum, it was my understanding from the feedback we received from the public here at a Council meeting, that there was very little interest on the part of the community to pursue that, so we donít really have any plans to make any further efforts.
Mr. Knox said I gave Council a copy of the letter and map that came from the Board of Elections establishing our new precinct. A listing of all the streets that fall in all the precincts is not there but we will provide Council or the Administration a copy if anyone would like one.
Mr. Osborn said weíve had a follow up meeting with the Board of Elections to verify where we are going to site the five precincts that are being temporarily relocated
from the Community Center. They will be relocated to this building for the August school board issue. The Board of Elections should be sending out cards advising all residents in the mid part of July.
Mayor Webster said we had three issues with the Board of Elections since the last election and Cecil has been working very closely with them. One was to get those precincts moved out of the Community Center. The second was to get their mess straighten out with the confusion on the Knolls and thatís been straightened out. The other issue was the 115 residents in the expanded Maple Knoll who were thrown into a different district. At Mr. Danburyís suggestion we have asked the Board of Elections to create a separate precinct for those people and they have done that and established Maple Knoll Village as their voting place. I thank Cecil for his efforts and also thank the Board of Elections for their cooperation.
Mr. Danbury said I received a call from a resident who lives on Smiley Avenue. On Saturday they observed a coyote in a neighborís back yard. They contacted the Police Department who said there really wasnít anything they could do. The resident has small children and small pets.
Mayor Webster replied this is a new sighting. We have had a number of other sightings and we have had a lot of meetings in the past ten days to see what we can do.
Mr. Osborn stated first, I caution anyone not to discharge a firearm in the City. We certainly recognize the potential risk of the growing boldness of the coyotes. Weíre taking a serious look at our options and have developed certain approaches that we are evaluating with Dr. Ketring, the veterinarian on the Board of Health as well John Ware, the trapper who runs our animal control program. The information that coyotes are elusive and donít want to be around people has been proven not to be as accurate as it was ten to fifteen years ago. It does seem that they are becoming very urbanized and there is a growing risk of a human/coyote contact. The Police Chief and Health Commissioner are involved in this also. We will probably do a survey of those residents in the area where the sightings have been most frequent, such as Springdale Lake Drive, the back end of the Oxford Hills area, etc. If we have other areas that we can identify with frequent sightings we will probably include them in the survey. We want to document how bad the problem is before we finalize a decision on what action to take.
Ms. Pollitt said we have discussed this at length at the Board of Health over the past five months. We talked with Trapper John and Dr. Ketring as well as the Ohio State Department of Wildlife and they are hard to pin down because they are so migratory. They have a run of about 15 miles along a creek bed that runs east and west. Iím also very fearful of the coyotes coming in contact with a small child or pets but from the information we got, itís very difficult to anticipate where they will show up next. We talked about traps and didnít want to do that. I think we have a real problem.
Mr. Wilson said I received a call from a resident whose property backs up to the church on Kenn Road and he saw one.
Mr. Danbury said I donít want to start a panic that weíre having hundreds and hundreds of coyotes. It could be one or two animals that are migrating. Weíve had this issue over the years and we had an issue of coy dogs. To date we havenít had any injuries of pets or humans that I know of.
Ms. Manis said Iím sure Cecil is doing a fine job. I pulled some information off the internet if anyone is interested.
Mrs. McNear said I got a phone call about a red fox in the Rose Lane area.
Mr. Vanover said the red fox is very seclusive. We want to be sure that we donít provide a food source for the animals.
Mr. Knox said while at his residence the trapper received a phone call from the animal control officer in Los Angeles, California. They have coyotes in downtown Los
Angeles because they go for the easiest food source and that is your garbage can. Please close up your garbage cans and remove an easy food source.
Mr. Danbury said I just want to caution everybody not to take the law into your own hands. Do not discharge firearms and donít use leg hold traps. Funnel the calls and comments to the Administration.
Mr. Osborn said we have counseled people not to feed animals outside and though itís hard to convince people otherwise, itís best not to allow smaller pets like cats to run uncontrolled because they are very choice targets of coyotes.
Mr. Danbury said we have a liquor license transfer for Don Pablos. There were no objections. The second transfer is from Tumbleweed Mexican Restaurant LLC to Tumblweed Restaurants Inc. and there were no objections.
Mr. Vanover said I just want to thank Mr. Shulerís office and Mr. Shvegzda for jumping on the situation at S. R. 747 at the I-275 interchange. There is some degeneration of the joint repair that was done a few years back. The cut back of what we wanted to do was done at ODOTís request. Once again, it proved that we were right and weíll all have to go through this again. I appreciate the effort from our engineerís office on that.
MEETINGS AND ANNOUNCEMENTS
Planning Commission - June 8, 7 p.m.
Board of Zoning Appeals - June 15, 7 p.m.
Landscaping nominations - through June 18
Landscaping judging - June 19-July 4
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Authorizing Agreement with OKI for I-75 Study Program July 7
RECAP OF LEGISLATIVE ITEMS REQUESTED
Resolution for Charter Revision
Council adjourned at 8:10 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Randy Danbury, President of Council