President of Council Kathy McNear
called Council to order on
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members
The minutes of
COMMITTEE AND OFFICIAL REPORTS
Civil Service Commission - no report
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Utilities - no report
Capital Improvements – Mr. Danbury said there is no change in the CSX project. The signal work at the Glensprings and Springfield Pike area has been completed. The installation of street lights on the west side is approximately 75% complete. The installation of pavers is 75% complete. There is no change on the SR4/Crescentville project. Kemper Road Phase III construction will start in spring 2006. The Fire Department HVAC replacement bids are being rejected tonight and will be rebid next year.
Finance Committee – Mr. Wilson reported that we will be reviewing the annual budget tonight.
Planning Commission – Mr. Galster stated there was a request
for modifications to the dumpster enclosures for the
Mayor Webster said on the
Board of Zoning Appeals – Mr. Squires said Dave Okum was re-elected chairman, Bob Weidlich,
vice-chairman and Jane Huber, secretary.
Mr. Squires continued the John Morrell Company requested to build a cold storage warehouse on their lot 77.8 feet from the front. The code requires 100 feet. If that facility were to be built today they would not need a variance. However, the City is in negotiation to obtain additional right-of-way there. This variance was highly recommended by Planning and it passed with six affirmative votes.
Mr. Galster said nothing at Planning Commission in reference to the parking lot for the Church of the Nazarene included any of the residential property that was asked for in BZA.
Board of Health - no report
Veteran’s Memorial Committee - - no report
O-K-I – Mr. Knox said he learned a new word – megaregion. We are
part of a megaregion that reaches from
Mayor’s Report – Mayor Webster said there have been 236
requests for debris removal trucks through
Clerk of Council/Finance Director – Mr. Knox said on
Administrator’s Report – Mr. Osborn reported we have received funding for the SR 747 repair project. It’s a $919,000 project, of which $367,000 will come from the State government and LTIP program, and $183,800 will come from the Municipal Road Fund. We will be paying $367,600. Later on when we talk about the budget, you will hear me lament that we can’t continue to spend like this, but I think this is an indication of why we have been doing it. We have been very successful. We have the right team in place. We have the right people to make arguments for funding. I think we will have to taper back on that in the next year or two.
Law Director’s Report - no report
Engineer’s Report - no report
COMMUNICATIONS - none
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 63-2005 “APPROVAL OF MODIFICATION TO PUD PLAN
FOR TRI-COUNTY MALL PUD LOCATED AT THE NORTHEAST CORNER OF PRINCETON PIKE AND
Bob Rich, DHBP, said Mike Lyons, mall manager is here
with. I brought some drawings that
exhibit the character of the mall. The
previous owner had come to you with modifications to the PUD that included
incorporating two new restaurants flanking the existing main entrance to the
mall and an out parcel located at Princeton Pike and Kemper. The new drawings include modifications to
the old JC Penny Store. We are also
proposing that we update the graphic identity of the mall by incorporating two
monument signs at the major entrances off of Princeton Pike and
Mr. Galster said the top right drawing with signage
has not been approved at Planning Commission yet. I’m not sure the number of
graphic panels on the south elevation are the same as what Planning
Commission approved. I just wanted to
make sure you don’t think this is what you are going to see when Planning
Commission hasn’t made any recommendations on those items yet. There will be one new signalized entrance
into Tri-County Mall from
Mr. Vanover said I recommend that Council forget the upper right-hand board because it has not even been presented at Planning. The south elevation looks more finished than what we had previously seen and I like that.
Mr. Wilson asked about the sign at the corner. We usually have something at that corner seasonally.
Mr. Vanover replied that’s their choice.
Mr. Osborn said I think the sign is just part of what they are talking about at the corner. I think there would be additional enhancement with landscaping. What we see here this evening is representative of what we will see in the final plan, not the final plan itself. I think they did a good job of trying to convey to us the scope and nature of the changes they are proposing to make to the mall. I think also because it’s fair to say this is still at a concept level, such things as tenancies haven’t been concluded. There undoubtedly will be changes when they come back with the final plan. I think Bob Rich has done a great job and we look forward to you bringing in the final plans.
Ms. Pollitt said I think you have brought a mall out of the last century and brought it forward. Looking at that beautiful entrance way with the greenery and the paving is going to be such a face lift. If you pull that off, that’s fantastic. I love the lines you have on the south and west elevations.
Mr. Danbury stated we are in competition with other malls. I like it. I had discussions with the previous management. They said sales suffered at the Macy’s area when they reconfigured the north entrance by the tire store to wrap it around to the parking garage. I wonder if that’s something you are going to be addressing.
Mr. Rich responded the current proposal does not consider that, although we have had numerous discussions about that. Macy’s also has a lot to say about what happens at that end of the mall. The current owners are anxious to implement these improvements and they are concerned that entering into a discussion on that right now might delay some of this.
Mr. Galster said I wanted to express Planning
Commission’s feel for the update. It’s a
major improvement to a major facility here in
Mayor Webster said we appreciate what you are doing. It probably will not come back before Council unless Planning Commission deems it a major change. We have indicated from the outset that the message board had to be a cornerstone. We have also conveyed to them that there needs to be a lot of thought and consideration going into that. We want to have some input into it but we don’t want to slow down the renovation. We have encouraged them to make it a two-phase process if necessary.
Mr. Vanover said the mall is one of the unique existing because of its longevity but it’s also one of the few where the anchors own their pads.
Mr. Danbury made a motion to adopt and Mr. Squires seconded.
Ordinance 63-2005 passed with seven affirmative votes.
ORDINANCE NO. 64-2005 “TEMPORARY APPROPRIATION ORDINANCE FOR THE PERIOD JANUARY 1, 2006, UNTIL THE FISCAL YEAR 2006 APPROPRIATION PERMANENT ORDINANCE IS ADOPTED BY CITY COUNCIL”
Mr. Wilson made a motion to adopt and Mr. Vanover seconded.
Ordinance 64-2005 passed with seven affirmative votes.
ORDINANCE NO. 65-2005 “SUPPLEMENTAL APPRORIATION ORDINANCE TO MAKE APPROPRIATIONS FOR CURRENT EXPENSES AND OTHER EXPENDITURES FOR THE CITY OF SPRINGDALE, OHIO DURING THE FISCAL YEAR ENDING DECEMBER 31, 2005”
Mr. Galster made a motion to read Ordinance 65-2005 by title only. Mr. Danbury seconded. The motion passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Danbury seconded.
Mr. Knox said most of the changes are caused by the fact that we received more funds than we expected to receive. The only ones that don’t fall into that category are the Annual Residential Recycling Fund which we know in advance is not going to be totally funded because the City always puts money into that so recycling can be done in the City. The other ones are the Northwest Business TIF fund where we decrease the appropriations by approximately $10.5 million because the bonds we expected to issue were not issued during fiscal year 2005; and the Community Center Debt Fund with a small change of $1,999.71. Those are the only changes involved here other than increased revenue and increased spending based on the needs of the citizens as approved by the Administration.
Ordinance 65-2005 passed with seven affirmative votes.
ORDINANCE NO. 66-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO AMEND THE CONTRACT OF CDS ASSOCIATES, INC., FOR ENGINEERING SERVICES TO THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY”
Ms. Pollitt made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said I did provide you a summary and review by the Law Director’s office. His conclusion was that there were not any major issues raised by the changes. Derrick and I do have one item we want to discuss a little further with CDS, but I believe it’s of a nature that even amending it post the ordinance would not alter your approval of the ordinance. We are looking to better define some new language they put into the contract.
Ordinance 66-2005 passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Mr. Osborn said we were very disappointed by the outcome here. We budgeted $275,000 in 2006 to replace the HVAC equipment at the thirty-year old fire facility. This came in grossly over the estimated cost, almost double. We have asked the architects and design folks to look at what happened. We’ve also advised them that we are not going to rush to do something here. At best, we will break the project down maybe into phases or with a primary repair and some alternates that we can cut out so that no matter what, we can stay under budget. There’s also the option that we not do this this year. We have a thirty-year old system that takes a pretty high level of maintenance and is prone to break down. That’s why we wanted to replace it but if we can’t get a good resolution as to why these bids came in like this, or we don’t feel we can segment the project effectively, then we may shelve this project for a year.
Ordinance 67-2005 passed with seven affirmative votes.
ORDINANCE NO. 68-2005 “AMENDING ORDINANCE NO. 64-2004 AND ORDINANCE NO. 61-2005 TO PROVIDE FOR WAGE INCREASES AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Osborn stated this ordinance provides for a 3.5% increase for all non-public safety, full-time employees of the City and the part-time members of the Fire Department. Based upon labor agreements the firefighters will receive a 3% increase and the members of the Police Department will receive a 4% increase.
Ordinance 68-2005 passed with seven affirmative votes.
RESOULTION R17-2005 “COMMENDING
Mr. Wilson made a motion to adopt and Mr. Galster seconded.
Mr. Danbury said it’s really sad
when you’re saying goodbye to one of your team members.
Mr. Osborn said I don’t have the
words to express how important Wayne Shuler has been to this City and to me
personally. We started here together
and during the early years this was a pretty lonely job. Since
Mr. Wilson said when I was first
elected to Council one of my duties was Chairman of Capital Improvements. I would get reports that I didn’t
understand. I would call
Mr. Vanover said Mr. Osborn hit it right. The ultimate compliment when someone makes the transition from work partner to friend.
Mr. Knox stated a person is known by his work. Mr. Shuler’s works are many and good. One of the good things he’s done is train a lot of the people who work with him and will still be here after he leaves. I can’t say Mr. Shvegzda will be an exact replacement for you but he will be a good replacement so we thank you for that.
Ms. Pollitt said thank you for your thirty-years of dedication to this City. I always felt so comfortable that when a question was asked, you had the answer. You will be missed but we will see you in all the buildings that were designed and the streetscapes.
Mayor Webster said thank you for
everything you have contributed to this City.
I’m probably the only person sitting up here who remembers
Mr. Galster said enjoy retirement. Thirty years with the City is a long time. I hope you are as proud of this City when you drive through it as I am as a resident. You are a major contributor to the City in its entirety.
Mrs. McNear said you are the consummate professional. If we asked any kind of question, we never felt we were asking a dumb question. You put everyone at ease and answer our questions in layman’s turn.
Resolution R17-2005 passed with seven affirmative votes.
Mr. Shuler stated I appreciate your
comments and am most gratified with the wording in this resolution because I
feel it brings out a couple of the principals I’ve always tried to live by and
work by. One of those is to always leave
something better than you found it. This
was a law beat into me by my scout master that you always leave a campsite
better than when you arrived at it. I’ve
tried to expand that to everything I’ve done.
Hopefully I’ve left
RESOLUTION R18-2005 “CONFIRMING THE MAYOR’S APPOINTMENT OF GEORGE KELLNER AS A MEMBER OF THE BOARD OF HEALTH”
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Resolution R18-2005 passed with seven affirmative votes.
RESOLUTION R19-2005 “CONFIRMING THE MAYOR’S APPOINTMENT OF LYNN JONES AS A MEMBER OF THE BOARD OF HEALTH”
Ms. Pollitt made a motion to adopt and Mr. Wilson seconded.
Resolution R19-2005 passed with seven affirmative votes.
RESOLUTION R20-2005 “CONFIRMING THE MAYOR’S APPOINTMENT OF PAM WILLIS AS A MEMBER OF THE BOARD OF HEALTH”
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Resolution R20-2005 passed with seven affirmative votes.
RESOLUTION R21-2005 “APPOINTING TONY POTTS AS A MEMBER OF THE CIVIL SERVICE COMMISSION”
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Resolution R21-2005 passed with seven affirmative votes.
Mr. Wilson nominated Ernest Jackson
to serve on Board of Zoning Appeals. Mr.
Wilson said Mr. Jackson is a graduate of
Ms. Pollitt nominated Bill
Reichert. Ms. Pollitt said Mr. Reichert has lived in
Mrs. McNear said Mr. Reichert is a retired teacher.
Mr. Reichert was nominated by a vote of 4-3.
RESOLUTION R22-2005 “APPOINTING WILLIAM REICHERT AS A MEMBER OF THE BOARD OF ZONING APPEALS”
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.
Resolution R22-2005 passed with seven affirmative votes.
RESOLUTION R23-2005 “APPOINTING _______________________ AS A MEMBER OF THE BOARD OF CHARTER REVISION”
Mr. Vanover made a motion to table and Mr. Galster seconded. The motion passed with seven affirmative votes.
Mr. Wilson said the Finance Committee met last week and went over the budget. There were some minor revisions made to everyone’s expectations. I’d like to ask Mr. Osborn to give us an overview of the letter he wrote to us.
Mr. Osborn said if you look at this year’s budget we look
pretty good. We are going to be bringing
in as much in revenue as we’re spending.
After another week of revenues our revenues are going to exceed our
expenditures. The budget should not have
gotten to that point. If you look at our
operating expenses, the Police Department, Fire Department, Recreation
Department, Community and Environment,
Mayor Webster said we spent $6.5 million in capital projects in 2004. We were scheduled to spend $12.3 million this year and we are estimating $11.5 million in 2006. That’s over $28 million in capital projects and I would defy you to find a community of 10,500 that spends $28 million in three years on capital improvements. Had we not had the increase in income tax we would not have been able to leverage our way into this kind of capital improvements spending.
Mr. Osborn stated this is a big effort. This year we diversified the work and I want to thank Derrick and Jeff Williams. Both of them have really stepped up and taken on a more critical roll in the budget process.
Mr. Wilson asked Council to review this again and vote favorably in January.
COMMUNITY CENTER CUSTOMER SERVICE STUDY
Mr. Osborn reported earlier this summer we engaged the firm of Management Partners to help us do a study on the customer service performance at the Community Center. The director had to take on programming responsibilities which took him away from looking at umbrella issues of the organization and there was not enough continuity in communication between the director and assistant directors regarding policy matters. The subordinate employees might get one answer from one person and another answer from another person or they might not go to anybody because nobody’s there. We had some herky jerky activity going on down there in response issues. It only manifested itself sometimes in customer dissatisfaction, but we believe that was a major problem. Management Partners produced a report in October that helped identify the nature of the problems at the Community Center regarding customer service and has outlined that the source can be traced back to principally oversight in management; and secondly, not sufficient effort in customer service training for our people who have daily contact with our customers. Management Partners put together a recommendation that contained thirty-one different issues that help us address what they identified as the individual issues. I’ve mentioned the major ones but those are made up of smaller components made up of specific ways we do things. The Recreation Department led by Greg Karle began reviewing the recommendation in October. He started with his two assistants and then brought in the rest of the supervisors and has tried to do an indoctrination with all his employees. He’s about 80% done. In response to this report, I think Greg has shown a real embracing of the idea of coming up with a better managed department. The responsibility falls to Greg but the issue identified was that he wasn’t given the proper resources. Greg is very anxious to do a good job and he has been one of the principal leaders in implementing these recommendations. Greg provided a summary that extracts all the recommendations out of the report; and then identifies the steps that are being taken. Some of the steps have been accomplished; some are in progress, and in other cases, they are being postponed because we want to delay until we get the third assistant and program manager on board so that we can do all the training simultaneously. The new third assistant will be responsible for the front desk operation, managing the sports programs, etc. Before, the director had too many people reporting to him and there was not enough ownership by subordinate managers as to their areas of responsibility. An organization table has been created that shows and delineates clear lines of responsibility. We believe this improved oversight and communications will help things along down there considerably. We are adding two additional secretaries but you’ll see that one of the recommendations is to try to break off the roll of secretary from that of customer service person at the front desk so that we don’t have somebody who is supposed to be covering the front desk sitting at a workstation back in the office and unavailable to the public. After we get the two new positions on board we will have Greg Karle in to make a full presentation. I’m very encouraged by the buy-in I see from Greg and he tells me he is getting full cooperation from his two assistants. I’m pretty optimistic that there will be a payoff as a result of this.
OLD BUSINESS - none
NEW BUSINESS - none
MEETINGS AND ANNOUNCEMENTS
Crime Watch – Baldwin/Royal Oaks/Terrace - January 3
Board of Health - January 8
Planning Commission - January 13
Board of Zoning Appeals - January 20
COMMUNICATIONS FROM THE AUDIENCE - none
Mr. Vanover made a motion that Council go into a meeting as a committee of the whole to discuss possible litigation. Mr. Wilson seconded. The motion passed with six affirmative votes. (Mr. Danbury was absent).
Council went into executive session at and reconvened at
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Amending Zoning Code - January 18
Resolution R23-2005 - January 4
RECAP OF LEGISLATIVE ITEMS REQUESTED
Annual appropriation ordinance - January 4
Council adjourned at
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council