President of Council Kathy McNear called Council to order on October 20, 2004, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.
The minutes of October 6, 2004 were approved with seven affirmative votes.
COMMITTEE AND OFFICIAL REPORTS
Civil Service Commission - no report
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Works - Mr. Wilson reported that concrete work in the Cloverdale area is to be completed in late October. The asphalt work in that area is to begin by the end of October. All work on Lawnview Avenue is to start after Halloween and be completed shortly after Thanksgiving. New sidewalks from SR 4 to Cameron Road are anticipated to be constructed in late November.
Mr. Danbury asked when do the asphalt plants shut down?
Mr. Shuler replied it is usually the first or second week of December. We are going to have a meeting with the contractor next week, especially after this week’s weather has put him further behind. We should be okay through November.
Mr. Danbury asked is there any chance of us putting in the curbs first and then not getting any asphalt?
Mr. Shuler responded that is always a possibility. We will discuss with the contractor that if we feel that we won’t get this done, then just postponing it until spring. That would be the Lawnview Avenue part.
Public Utilities - no report
Capital Improvements – Mr. Danbury said the switch over of trains to the temporary tracks has been completed. We have temporary sheet piling installation, and are completing the remainder of water installation and storm sewer installation. Ninety percent of the plans for the streetscape Phase II have been submitted to ODOT for review and construction will be late next summer.
Finance Committee - no report
Planning Commission – Mr. Galster stated Staples was in for the second time requesting approval of the building modifications. The project was approved 7-0. There are still some landscape and sign issues.
Board of Zoning Appeals – Mr. Squires reported Kathy Kaufman requested a renewal of a temporary variance that allows her to operate a dog grooming service in her home. We gave her a three-year extension. If she move, that variance would be canceled. The Brosses on Marwood Lane requested a variance for a 702 square foot garage, which was approved. There was a discussion that some of us on the board did not expect. There are apparently two sheds on that property and one may be on the City’s property in Chamberlain Park. Those sheds have been there since the 1980’s. This may be under appeal because two of us felt we should have treated this as a special issue. We wanted to treat it as a special issue. It was not in the staff reports and we’ll just have to wait and see what happens. It’s been reported to the Administration and the Administration will work with this resident to do what we can for him. He has some valid points that should be addressed. Showcase Cinema requested a variance for their banner. The variance was granted.
Board of Health – Mayor Webster reported that there have been two clinics for flu shots and over 580 vaccines have been given. We are going to do a health assessment throughout Springdale and we will be forming three focus groups. We are looking for 60 volunteers for these focus groups.
Veteran’s Memorial Committee – Mr. Wilson said the Allstate Foundation through the Agency Hands in the Community Award has presented us with a check. Mr. Wilson presented a $500 check to Steve Galster. An Allstate agent has to be actively involved in this program to get the award.
O-K-I – Mr. Knox said we received a letter from OKI stating that the ORDC (Ohio Rail Development Commission) is going to be meeting at October 29 from 10:00 a.m. to noon. The ORDC is dedicated to improving the freight rail service within the State of Ohio and establishing rail service among the major cities. The meeting is not an endorsement by OKI of any plans, simply a service to interested parties.
Mayor’s Report – Mayor Webster read a proclamation proclaiming October 30, 2004 Harold Brooks Day in Springdale.
Mayor Webster said we will be cutting the ribbon at Frame USA on Friday.
Clerk of Council/Finance Director - no report
Administrator’s Report – Mr. Parham reported one of the police sergeants has requested to be reclassified to the rank of patrol officer. As a result, we have recommended to the Civil Service Commission that patrol officer Lynn McKee be temporarily promoted to police sergeant until such time as an eligibility list is established.
Mr. Parham said the Recreation Department will be sponsoring a Halloween carnival on October 31s t for children two years old to the fourth grade. There is an opening on the youth and teen volleyball program. Springdale boys and girls ages 9-11 as of September 30 may register for the youth division and youth ages 12-15 as of September 30 may register for the teen division. Registration is $20. The Springdale Gone Wild series begins November 4 with a presentation by Anita Buck, a bat expert. She will provide a slide show and bring live caged bats native to Ohio. The department is accepting registration for adults 18 and over for an eight ball pool tournament to be held on November 13th. Registration is limited so sign up early! Entry fee for Springdale residents is $5.00. Non-residents may register after October 31 for $7.50.
Mayor Webster stated that trick or treat will be observed October 31 from 6 to 8 p.m.. There are four nights lined up for the Springdale Gone Wild series. Cody Hildebrand called me about the program and Greg Karle and I met with her. We are pretty excited about the program.
Law Director’s Report - no report
Engineer’s Report - no report
COMMUNICATIONS - no report
COMMUNICATIONS FROM THE AUDIENCE - none
PRESENTATION – Princeton School District
Mr. Aaron Mackey, Superintendent of Schools, said we are here to give a report on the Princeton schools. We are here to talk about student achievement and academic improvement, building facilities, and finances.
Mr. Lon Stettler stated I passed out two items to you. One shows the performance index. There are three components that make up the accountability system. One is how many performance indicators does your school district meet? The second indicator is the performance index. The third area is whether or not your school or school district met the adequate yearly progress that is stated in the federal legislation, “No Child Left Behind.” In 2003/2004 seven out of ten schools that received a state rating were rated effective or excellent. The other item I passed out is the Springdale Elementary state report card. Springdale Elementary was rated as effective and had a performance index score of 93.4.
Mrs. McNear asked do you have a report card for Heritage Hill?
Mr. Stettler responded last year Heritage Hill was rated in academic emergency and this past year they moved up to continuous improvement. They moved up two levels.
Mayor Webster said Heritage Hill has some unique challenges.
Mr. Stettler said there is a high rate of mobility at Heritage Hill. About one-fourth of the students are English language learners.
Mr. Wilson asked to what other districts are our schools being compared?
Mr. Stettler replied we don’t pay much attention to that because there is no other district like ours. It is not any of the big eight school districts.
Mr. Danbury asked were the students allowed to take the tests in Spanish?
Mr. Stettler responded they are allowed to take the tests in Spanish. It is the only language other than English allowed.
Mr. Fred Penzinger said there are three phases in the design process of school construction. They are schematic design, design drawings and construction drawings. After the schematic design phase for seven of the eight buildings in the $85 million bond issue, we were $14 million over budget. Most of this goes back to the rise in construction costs. The architects were given the challenge of cutting $7 million from the project. We were looking at bond interest money for the other $7 million but it became apparent that we would have to use that money for the basic program. We were going to move the bus garage from the middle school but we are foregoing that.
Mr. Vanover asked what part did the $14 million play in the decision to rehab Glendale School?
Mr. Penzinger answered that was a board decision. After an extension study was done, it showed the potential of doing a remodel was less expensive than a new building.
Mr. Larry McDonnough, treasurer, said you have a copy of the district’s schedule of revenue and expenditures. In 2003 we collected $23 million in tangible personal property tax. In 2004 it dropped to $19 million.
Mr. Knox asked are the levies we have now time limited?
Mr. McDonnough replied all levies are continuous.
Mr. Knox asked are there any moves to lessen the impact of mandates from the state and federal governments so you can lessen the number of personnel required?
Mr. McDonnough replied 80% of costs are personnel and benefits. The School Board Association is actively working with the State to deal with mandates.
Mr. Vanover asked what do you see in future funding?
Mr. McDonnough replied it does not look good. Three-hundred eight districts state-wide are on the ballot.
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 48-2004 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH JOHN H. FLESSA FOR PROSECUTING SERVICES FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”
Mr. Squires made a motion to adopt and Ms. Pollitt seconded.
Mayor Webster reported this is the nineteenth year for John Flessa as prosecutor for Springdale. John does an excellent job. The following ordinance authorizes a contract with Mr. Gaines, the magistrate. Between the two, we have a very professionally run court. The salaries are the same as last year.
Ordinance 48-2004 passed with seven affirmative votes.
ORDINANCE NO. 49-2004 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH TERRY D. GAINES TO SERVE AS MAYOR’S COURT MAGISTRATE FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Danbury seconded.
Ordinance 49-2004 passed with seven affirmative votes.
ORDINANCE NO. 50-2004 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH JOHNATHAN SMITH FOR PUBLIC DEFENDER SERVICES FOR THE CITY OF SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Mayor Webster said Mr. Smith is a new individual to our court system. He is a local attorney. I talked to the prosecutor and magistrate and they both spoke highly of him.
Ordinance 50-2004 passed with seven affirmative votes.
ORDINANCE NO. 51-2004 “DECLARING 54 POLICE DEPARTMENT BICYCLES AS SURPLUS PROPERTY AND AUTHORIZING THE CITY ADMINISTRATOR TO DONATE THE BICYCLES TO VINEYARD COMMUNITY CHURCH AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Ordinance 51-2004 passed with seven affirmative votes.
RESOLUTION R26-2004 ”RESOLUTION ACCEPTING THE AMOUNTS AND RATES AS DETERMINED BY THE BUDGET COMMISSION AND AUTHORIZING TAX LEVIES AND CERTIFYING THEM TO THE COUNTY AUDITOR”
Mr. Danbury made a motion to read by title only. Mr. Galster seconded. The motion passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Mr. Knox stated this is an annual event required by law for the City of Springdale to agree that the tax levies are going to be at a certain level. There will be no change in our tax level.
Mayor Webster said that millage was granted to the City in perpetuity in 1959 when we broke off from Springfield Township. That’s the only property tax that the City gets.
Resolution R26-2004 passed with seven affirmative votes.
OLD BUSINESS - none
Mr. Danbury said one of his neighbor’s was having a problem breathing smoke from a neighbor’s outdoor fire pit. He wanted to see if the City could ban something like this. After thinking about it, I realized if someone has a fireplace next door he might want to ban that also.
Mr. Schneider said I don’t know of any other communities that have something like that. I think it would be very difficult as it would have to be equal enforcement for everyone. That would mean no grill outs, no fireplaces.
Mr. Parham said a year ago we decided not to send our waste collection out for bid and we entered into an agreement with Rumpke for an additional year. We have now put together the bid specs and there will be a bid opening on Monday, November 1. We hope to have a recommendation by November 3 and legislation November 17.
Mr. Knox reported there is a liquor license request for a change of owner’s shares. There were no objections.
MEETINGS AND ANNOUNCEMENTS
Ms. Pollitt stated I would like to thank the police and fire departments, Mayor and City officials who came out for the District 3 Safety Day on October 9. It was well attended and it was an opportunity for our neighbors to get out and meet each other. Once we know each other it will make it easier to watch each other’s property and report things we see going on in the neighborhood.
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT - none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Council adjourned at 8:46 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council