President of Council
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members
The minutes of
COMMITTEE AND OFFICIAL REPORTS
Civil Service Commission - Mr. Strange reported we are looking at changing the testing we do for the firefighter agility test. There are some standardized tests and we are considering using one of those or revamping our own test. We are also considering bilingual testing for firefighters and patrol officers. One-hundred sixty-two people sat for the patrol officer test.
Mayor Webster said the last time I checked we had 209 applicants. Not too long ago we had over 700 applicants for police officer. What do you attribute to that drop?
Mr. Strange replied we didn’t do as much advertising as we had in the past. I am working with the City to make sure that we get all the various radio stations as we have before.
Mr. Knox said I understand why the test could be done bilingually because some of the things that are said are rather complicated, but these people would have to be conversant in standard English to converse with their fellow firefighters and/or firefighters.
Mr. Strange replied absolutely, they would have to speak English as well as Spanish. There are companies that do testing. The Commission is looking at even doing something on our own. We have Spanish teachers at the high school so they would have the skill to assess someone.
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Utilities - no report
Capital Improvements – Mr. Danbury said the grade separation
is very impressive. They have the walls
up and the bridge floor beams are in place.
The paving on SR 747 roadway will be paved this week. The project should be complete a year from
now. A lot of work has been done on the
Streetscape project. ODOT will provide
construction engineering and administration.
The SR4 improvements at Crescentville Stage 1 plans will be submitted to
ODOT for their review later this month.
Discussions are taking place with CDS on the
Finance Committee - no report
Planning Commission – Mr. Galster stated the first item was
a revision to the development plan for
Board of Zoning Appeals – Mr. Squires said the first item
was approval of a utility building 2 ½ feet from the property line. There are topography issues and the property
borders Ross Park. The variance was
granted. A variance for a six-month
extension for the banner and pole sign at 409
Board of Health – Ms. Pollitt reported that Regulation
R1-2005 regulating food service, food establishment, vending and mobile fees
had a first reading. The Health
Department received SWIPERS hardware and software from
Veteran’s Memorial Committee - no report
O-K-I – Mr. Knox said in order for the Banks Project to go forward the Federal Government put $20.8 million at their disposal to reduce congestion and air pollution. The garage itself only costs $10.4 million so they wanted to use the other $10.4 million to build roads leading up to that. They got the impression that that would not be approved. The Federal Government then gave ODOT $10.4 million to use elsewhere in the State for what the Feds intended it to do. ODOT in turn gave $10.4 million to the Banks Project.
Mayor’s Report – Mayor Webster said the Bing’s
Clerk of Council/Finance Director - no report
Administrator’s Report – Mr. Osborn stated the Bing’s structure will be taken down within two weeks including the asphalt. The rest of the site will include backfilling the basement area, grading and re-seeding. We will have to modify the streetscape project. The area in front of Bing’s is a rather long piece of the streetscape. We will go to a third party contractor to do the work and will be paying 100 percent of that cost. The work will involve the installation of sidewalk and curb, the installation of pavers, three street trees, one decorative rock wall and one streetlight pole. This work will clean the site up considerably.
Mr. Osborn said I would like to ask Council to entertain an ordinance at your next Council meeting authorizing an agreement with Lifesphere to provide senior programming services to non-residents in our community. Given the benefit of a bigger clientele we might be able to do more and better programming to assist our growing senior population. Lifesphere will pay the City $100 for each non-resident up to a limit of $50,000 for the two years of the agreement. All members currently pay a $20 annual fee to Maple Knoll and, under this program, the non-resident member will pay $20 to the City.
Mr. Osborn continued the City was to be a recipient of a
2005 Historic Preservation Award involving St. Mary’s Cemetery.
Dave Butsch, Superintendent of
Mayor Webster said we’re going to celebrate our bicentennial
next year. This cemetery had already
been there five years before John Baldwin staked out the first
subdivision. The Presbyterian Church on
Mrs. McNear asked is there an identification sign?
Mr. Butsch replied no, there is a plaque on the stone wall. Ms. Pollitt asked me where the name came from because it is not a traditional Presbyterian name.
Mayor Webster said maybe you should look into that and get a sign that looks like it is 2005 years old.
Mr. Butsch said I was recently contacted by the Hamilton
County Parks Service. They had a
gravestone that has been in the
Mr. Osborn said I asked David to develop a plaque we can erect in the cemetery to reflect this award. An identity sign in good taste is a good idea.
Mrs. McNear said I wanted to follow up on the open house at the Fire Department brought up at the last meeting. I just want to say what a great time I had. I got to go up into the tower, went into a room that was dark and used the heat seeking cameras.
Law Director’s Report - no report
Engineer’s Report - no report
Mr. Knox read the second paragraph
of a letter from Time Warner Cable: “We
will be adjusting our installation and equipment rates effective
Mr. Knox said the second communication comes from Harold and Barb Daur. It reads: “Dear Mayor Webster: We want you and the members of this Council to know how proud we are to hear of the involvement of the City in the preservation of old St. Mary’s Cemetery. We did not know anything about it until we read it in the Tri-County Press. As we often pass the cemetery we wonder who is taking such good care of that site. We are proud that some of our taxes have helped.”
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCE NO. 48-2005 “ACCEPTANCE
OF THE DEDICATION PLAT FOR RIGHT-OF-WAY ALONG
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Ordinance 48-2005 passed with seven affirmative votes.
ORDINANCE NO. 49-2005 “VACATING A PORTION OF EAST ALLEY AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR SAID VACATION AND DECLARING AN EMERGENCY (HICKORY ESTATE, LLC)”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said the alley in question runs between
Ordinance 49-2005 passed with seven affirmative votes.
ORDINANCE NO. 50-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH RACHEL SCHMID TO CREATE THE SPRINGDALE BOOK, INCLUDING PROJECT MANAGEMENT, WRITING, RESEARCH TIME, IMAGE CODING AND TECHNICAL SET UP, AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Wilson seconded.
Mayor Webster said on the last page of Mr. Osborn’s memo is a breakout of the estimated budget. The $38,300 is for project management, writing and research time, image coding and technical setup for a 208 page book. The other items will be done by purchase order other than the actual printing of the book.
Ordinance 50-2005 passed with six affirmative votes. Mr. Galster voted no.
ORDINANCE NO. 51-2005 “APPROVING THE SITE DEVELOPMENT PLAN
FOR PARCELS 599-42-142 AND 599-42-117 FRONTING APPROXIMATELY EIGHTY FEET ON
Mr. Galster made a motion to add an emergency clause and Mr. Squires seconded. The motion passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Tim Kilgore, architect, said Mr.
Howard has been on Springfield Pike for thirty years. Because of the
Mr. Galster said the temporary
parking is because the
Mr. Danbury stated this office is next to the dentist office. We have no intention of continuing business either east or west.
Mr. Galster said this is one more parcel zoned transitional zoning even though that resident plans on staying there for quite some length of time.
Ms. Pollitt asked why do we have that piece of property in the dog leg there?
Mr. Galster replied when we originally evaluated the process of adding the overlay district to the area, the determination was made, if we were going to have the overlay, it should be for merit separate than what was presently planned for development, so it didn’t make sense to squiggle the line around. Basically it’s a square off.
Mr. Galster made a motion to add the emergency clause so Mr. Howard can get the permits he needs to do the building work. Mr. Squires seconded. The motion passed with seven affirmative votes.
Mayor Webster said we did square off the property. If you go to the rear of the property that is still residential you would run into Mr. Howard’s lot.
Ordinance 51-2005 passed with seven affirmative votes.
ORDINANCE NO. 52-2005 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE A PURCHASE AND SALE AGREEMENT WITH THE MYERS Y. COOPER COMPANY, FOR THE SALE OF APPROXIMATELY 5.3 ACRES OF REAL PROPERTY LOCATED IN SPRINGDALE, OHIO, AND DECLARING AN EMERGENCY”
Mr. Vanover made a motion to adopt and Mr. Danbury seconded.
Mayor Webster said Section 2 says we’re selling this property for $1.5 million. Bear in mind that we are only guaranteed $1.2 million. The other $300,000 goes into escrow until after the project is built and Cooper finds out the exact construction cost. Only then will the escrow be distributed so it’s possible we may only get $1.2 million.
Mr. Osborn said the current tenants not on a month-to-month lease were required to execute an agreement terminating their leases in exchange for a guarantee that they have an opportunity to move into the new facility. Tenants in the Schwab property will remain there as long as we can accommodate them. The same can be said for the coin laundry.
Ordinance 52-2005 passed with seven affirmative votes.
“RESOLUTION ACCEPTING THE AMOUNTS AND
RATES AS DETERMINED BY THE BUDGET COMMISSION & AUTHORIZING THE NECESSARY
TAX LEVIES AND CERTIFYING THEM TO THE
Mr. Danbury made a motion to read by title only. Mr. Wilson seconded. The motion passed with seven affirmative votes.
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Mr. Knox said the millage rate does not change.
Resolution R16-2005 passed with seven affirmative votes.
Mr. Osborn stated the CDBG grant process requires that we
hold two public discussions regarding potential projects. We advertised this meeting as one where we
would take input from the public and have a preliminary assessment of some of
the projects the City is proposing. At
the next meeting we will have another public meeting where people are invited
to come in and give comment on those projects which we are recommending that
Council approve for application. The
Community Development Block Grant program has been underway in
Mr. Osborn said the second item would be funding in the form of wages and benefits for our senior programmer we will be employing after the first of the year to provide programming and oversight to help address our expanded outreach to the senior community.
Mr. Osborn said finally, we would like to look at remodeling at the Community Center, particularly to create additional meeting room space.
Mr. Osborn continued I presented this to the department directors at the last staff meeting. These are the three projects we have initiated for further investigation.
Mr. Osborn said we changed the way
we spec’d out our purchase of rock salt. We went to a system where we have a summer
purchase price as well as a winter purchase price. It was
Mr. Danbury said District 2 is going to start a neighborhood watch program after the first of the year.
Mr. Knox said we have an application from Costco for a C1/C2 license. There were no objections.
MEETINGS AND ANNOUNCEMENTS - none
COMMUNICATIONS FROM THE AUDIENCE - none
Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss possible real estate issues. Mr. Galster seconded. The motion passed with seven affirmative votes.
Council went into executive session at and reconvened at
UPDATE ON LEGISLATION STILL IN DEVELOPMENT - none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Agreement with Lifesphere - November 2
Council adjourned at
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council