President of Council Kathy McNear called Council to order on October 3, 2001, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.
The minutes of September 19, 2001 were approved with seven affirmative votes. On page 7456 under meetings and announcements, "Fired" was changed to "Fire"
Mr. Knox read a letter from the Hamilton County Park District. "On September 14, 2001, a copy of Resolution R7-2001 dated August 15, 2001 was received at the Hamilton County Park District. After receiving a copy of this resolution recommending, encouraging and supporting the Hamilton County Park District on a comprehensive plan to manage deer, copies were made and distributed to the Board of Park Commissioners at their September 20, 2001 public meeting. The board expressed its sincere appreciation to the City of Springdale for not only the resolution, but also its support of the Hamilton County Park District and the expressed desire to address wildlife management issues throughout Hamilton County. Please be assured that your recommendations are indeed important to the staff and the Board of the Hamilton County Park District as we investigate, review and consider balanced, reasonable and appropriate actions to address this very important state-wide and local and environmental and ecological wildlife issue. John Brady, Hamilton County Park District"
Mr. Knox said we have a second letter from Time Warner Cable. "Dear Mr. Osborn: The Federal Communications Commissions Regulations for basic cable rates permit us to adjust rates annually for inflation, external costs and other factors. We will be adjusting our rates effective January 1, 2002. Our customers will receive notification of the rate adjustments thirty days prior to their implementation."
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCE NO. 52-2001 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO SETTLE A DAMAGE CLAIM THAT THE CITY OF SPRINGDALE HAS AGAINST KING WRECKING CO. IN THE AMOUNT OF $280,053.17 AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Wilson seconded.
Mayor Webster said Derrick, on behalf of all of us, a job well done. I know you spent endless working on this and we appreciate all the effort you put into this.
Mr. Knox said this was not only King Wrecking Company but also through three insurance companies. I personally would like to thank you again for that work.
Ordinance 52-2001 passed with seven affirmative votes.
ORDINANCE NO. 53-2001 "AUTHORIZING THE EXECUTION OF AN EASEMENT AGREEMENT AND AN EASEMENT PURCHASE AGREEMENT IN CONNECTION WITH DEVELOPMENT OF THE PROJECT KNOWN AS PICTORIA ISLAND, AND DECLARING AN EMERGENCY"
Mr. Knox said I do not have those documents on file in my office. They have not arrived yet.
Mr. Osborn said we would like to have this considered as a first reading because the documents have not arrived and this is a pivotal piece of legislation. The document is an important part of the whole TIFF process that we have worked out here. This is something we want to review in detail. The document has been under review by our attorneys and by the North King people. Unfortunately, it did not reach a point where it could be sent to us in sufficient time to be reviewed prior to bringing it before you. We already had this ordinance on the agenda and we were hoping we could consider this a first reading and vote at the next meeting. We do have the offer from the North King folks to be present at the next meeting.
RESOLUTION NO. R13-2001 "PLEDGING COOPERATION WITH THE CITY OF SHARONVILLE IN THE ERECTION OF A TRAFFIC LIGHT AT THE INTERSECTION OF HERITAGE SCHOOL DRIVE AND CHESTERDALE"
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mayor Webster stated the City of Sharonville already has passed the legislation that enables us to put this light up. This has been worked on for quite some time. The City of Sharonville was originally going to put up a flasher signal and have it flashing certain periods of the day. I talked to Mayor Lovitt and we both agreed if we could split the cost of it, it would be a lot safer for the kids if we just put a full-fledged light up. I assume it will only be activated at times that school busses are coming and going.
Mr. Parham said the only other exception to that is when there is a vehicle sitting in the school parking lot for some time, itís supposed to activate and allow that car to exit.
Mayor Webster said I would like to thank Mayor Lovitt and Sharonville Council for their cooperation and participation.
Mr. Vanover said as a resident of Heritage Hill I say a big hearty thank you.
Mr. Galster asked will Springdale be the lead agency and does that need to be in the resolution? Also, what about controlling the light? Who sets the times, sequences, etc.?
Mr. Parham answered both communities use the same engineering firm. We havenít gotten that far as to who has maintenance responsibilities, etc.
Ms. Pollitt asked what is the completion time for this?
Mr. Parham replied the engineering staff is in the process of putting the specifications together. Then it has to go out to bid. After that weíll be looking at an appropriate time and weíre hoping to plan it so that it will not interfere with any activities at the school.
Mr. Shvegzda said it should be under construction after the first of the year.
Resolution R13-2001 passed with seven affirmative votes.
Mayor Webster read a proclamation declaring October 7-13, 2001 Fire Prevention Week.
Mr. Squires said the City of Springdale Fire Department has a program where by your request, they will come to your home and inspect your smoke detectors. If it is not up-to-date, not in the most advantageous location, or you donít have one, we will see to it that you get one and it will be in the most advantageous location at no charge to you. This is a public service that this Fire Department has been offering for a number of years. I have talked to Acting Chief Shroyer about this and told him I would be interested in giving publicity to this through Council. They are ecstatic about it and we hope that you, as citizens, will take advantage of it.
Mr. Schneider said I would like to have added to the executive session potential litigation.
Mr. Osborn said the Fire Department will be holding its open house this Saturday, October 6 from noon to 4 p.m. The public is encouraged to participate. They do a very good job of demonstrating some of the basic fire fighting skills and some of the more exotic things the Fire Department gets involved in. Itís a real good opportunity for the children to get up close to the equipment and talk to firemen, try on the turn-out gear, etc. I think anyone with smaller children will find this a very entertaining afternoon and anyone would find it a good opportunity.
Mayor Webster said at the last Council meeting you passed some ordinances that authorized the City to purchase some buildings in downtown Springdale. I have had the occasion to talk to some of the residents in that area and they really would like some more information about whatís going on, whatís happened up to this point, and where do we go from here. Iíd like to propose to Council that we schedule a neighborhood meeting. Iíd like to see all of Council be here. Iíd like to invite Planning Commission, Ms. McBride, our engineerís office. There are two major things to share with those folks: the elaborate streetscape plan we are working on and the old town development plan that we have adopted. That is just schematics and concepts at this point but I think we need to solicit the input and concerns of the residents of Baldwin Subdivision before we go any further. Iíd like to make sure we also invite the business owners along Rt. 4 who will also be affected by these proposed changes. Weíve been trying to find a date that the Administration and Anne can make it. We are looking at Thursday, November 15. Thatís about the earliest we can do it because of the moratorium on special, non-scheduled regular meetings during the election period.
Mr. Osborn said we got confirmation from Ms. McBride but I still have to get back to the CDS design team to make sure November 15 is okay for them. There are several people on the design team and I would anticipate that we could get by with one or two of them.
MEETINGS AND ANNOUNCEMENTS
Mr. Osborn said as you have probably heard, the Clean Water Acts of 1972, Phase II has kicked in and affects all municipalities under 100,000 in population. The original act only affected larger cities but now the Phase II timeline has reached us and smaller jurisdictions are affected as well. For Hamilton County that means quite a number of jurisdictions previously not under that umbrella are now subject to compliance. One of the first things that all of us have to do is an NPDES Phase II storm water permit application. Itís a very complex process. There are six control measures that we have to assess and demonstrate how we're going to reach compliance. All the jurisdictions in the County outside the City of Cincinnati have come together and weíre trying to collaborate on this process. Itís our hope that by doing so we will be able to retain our autonomy for enforcement and for the planning and compliance, but collectively work together for the permit process. This would be like a confederation where we would have a lead utility coordinate and plan several things that we could probably do better together, such as promoting the standards and the compliance requirements that we will all have to meet. There will be things that we have to identify on our storm sewers and we can buy in bulk cheaper if we do it as a group. This permit planning process has been underway since March or April. Weíve been represented by David Busch, Superintendent of Public Works. There is a meeting October 11 from 6-9 p.m. This is a presentation intended for elected officials and administrators. I think it is a very worthwhile opportunity for us to become better informed about this process. It is inevitable. We are compelled to comply with this process and I think the more we understand it the better. Iím going to be in Columbus at a meeting that evening but Mr. Parham will be representing our office. We certainly encourage anyone else who can make it to attend. They are providing dinner so you can come early and have dinner. The meeting is at the Sharonville Convention Center and will be convened by Commissioner Dowlin. There may be some additional discussion because of the flooding in July. The core purpose for the meeting is the permit process and how we go about complying.
The second item I have deals with an effort to develop a comprehensive master plan for Hamilton County. You may recall that a few months ago we joined the Regional Planning Commission and Planning Partnership. One element of that planning partnership is to generate a master plan for the entire county. I think the Regional Planning Commission and Planning Partnership are attempting to undertake a very inclusive process to give everyone an opportunity to provide input to the process. This process for development of the Comprehensive Master Plan is called the COMPASS Program. As you can see in the material that was distributed there will be public forums over a ten-day period from October 9 through October 18 at about eleven different locations on seven different dates. Unfortunately for our Planning Commission, the first and most convenient night, October 9 is a Planning Commission date, but there are other times and locations that would be available to Planning Commission members or Council members on Planning Commission. I do plan to attend the evening of October 9. Mr. Parham will take Planning Commission. I would encourage anyone who cannot attend October 9 to attend another meeting on another date. This is the source of input for the process that will ultimately develop a master plan for the County. The second stage of this will be goal writing and a workshop by a technical committee put together by the Regional Planning Commission and Planning Partnership. Finally, there will be a county-wide town meeting on January 12 with about 1,000 people representing the County from various geographic and demographic areas of the County. That will be a structured type process. Nevertheless, the community forums coming up in the next few days I think will be a real opportunity for all of us to better understand what the process is that is being undertaken, but also to provide input. I would encourage Council, if at all possible, to take part in one of the meetings coming up.
Mayor Webster said I would hope that some of you elected officials could make that meeting on the eleventh. I cannot. Margie and I will be tied up with Board of Health.
Planning Commission - October 9, 2001
Board of Zoning Appeals - October 16, 2001
Board of Health - October 11, 2001
Mayor Webster read an invitation from Springdale Elementary School, "We invite you to celebrate with the students and staff of Springdale Elementary School at our "Let Freedom Ring" Assembly, Wednesday, October 10 at 2:30 p.m." Mayor Webster said it will be held in the new gym, which is contrary to our policy. We try to keep these affairs in the auxiliary gym but the fire limit in that facility is 450 and there will be over 500 children, faculty, etc. there. Princeton High School ROTC will be there to present the colors. I will make some comments. Mr. Darby will make some comments. There will be some singing and student creative writings. There will be the presentation of donations and dedication of "Helping Hands" flag, created by the hands of Springdale students, staff and honored guests. The flag represents that "hand in hand" we stand united in support of our country.
COMMUNICATIONS FROM THE AUDIENCE - none
Mr. Danbury made a motion that Council go into executive session as a meeting of the whole to discuss real estate matters and potential litigation. Mr. Vanover seconded. The motion passed with seven affirmative votes.
Council went into executive session at 7:34 p.m. and resumed at 8:10 p.m.
UPDATE ON LEGISLATION STILL IN DEVELOPMENT - none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Ordinance 53 - second reading
Council adjourned at 8:12 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council