President of Council
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members
The minutes of
COMMITTEE AND OFFICIAL REPORTS
Civil Service Commission – Mr. Strange reported that they will be conducting a patrol officer test on October 15. We are looking at how we can get bilingual applicants to come to our community.
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Utilities - no report
Capital Improvements - no report
Finance Committee - no report
Planning Commission - Mr. Galster stated they had the
Board of Zoning Appeals - no report
Board of Health – Ms. Pollitt said Mrs. Mitrione told the
board about the River Valley Exercise that the health commissioner participated
in. This was an exercise to meet a
medical emergency. SOS is sponsoring
Parent to Parent classes at the Community Center in October. Other health programs are also being
presented at the Community Center. These
programs are ones that the public considered concerns through a health survey
that was conducted in
Veteran’s Memorial Committee – Mr. Galster said they met to do some brainstorming. They entered into an agreement with Kathleen Raabe to allow her to solicit funds on their behalf. We did receive a nice contribution from the Comer Family Trust.
Mrs. McNear said they are doing a rotation on that committee. Mr. Vanover will be coming off and Mr. Danbury will be going on.
O-K-I – Mr. Knox said I attended the meeting on September 8. The major portion of the meeting was presentations on the Banks projects.
Mayor’s Report – Mayor Webster said the
Mr. Danbury asked what would volunteers do?
Mayor Webster replied in
Mr. Danbury asked have you contacted any churches to see if they might lend a hand? The church I go to is interested in the bicentennial. There may be opportunities for them to put the word out for this.
Mayor Webster said we have contacted some of the churches trying to recoup pictures. We have not reached out for volunteers. I think if we’re going to get this done, we will have to farm it out. We have relied on Council and the Administration to do it and we both have failed. We are no closer to having a printed history today than we were ten years ago.
Mr. Galster asked do you have a dollar amount in mind?
Mayor Webster replied maybe after meeting Friday we will have some numbers. This will include printing 4,000 to 5,000 copies. There will be some recovery as we well when we sell those copies but this is an investment we are making in the history of the City.
Mr. Osborn stated we need citizen involvement in compiling
pictures. We have text but no
photos. We have run requests in our
newsletters over the past year. We have
been to the Historical Society. We’ve
contacted churches. The tough part is
finding a relative of someone who used to live in
Mayor Webster reported we were notified three or four months
ago that the Maple Knoll Senior Citizens facility was being considered for
closing. The scheduled closing is
Mr. Osborn said non-residents will have limited use of the facility, no access to the fitness center or swimming pool. Their activities will be limited to the programs the Mayor just mentioned. Although there are over 700 members currently, the level of participation on a daily basis is substantially less than that. People will join but may not remain active. Our population is aging and we do need to provide programming tailored to a great segment of our population.
Mr. Danbury said the main bingo sessions will be moved to Greenhills. When we designed the new building we designed it for everyone. We are finding more and more seniors using it. Have we given any consideration to the total amount of handicap spaces we have at the Community Center?
Mayor Webster said we will monitor that but most of the activities take place between and .
Mr. Galster asked how many people are you talking about for additional staff?
Mayor Webster said one full-time senior program director, one part-time custodian and possibly a part-time front desk person.
Mr. Galster asked were we considering hiring a program director for the Community Center in general?
Mayor Webster replied when we put the budget together we said we were going to hire back the third assistant.
Mr. Osborn said we are going to hire a third assistant to go back to the staffing we had before we had to reduce our staff because we need that person anyhow. The party we’re talking about here will have as his/her primary responsibility the organizing and executing of the programming for the seniors. If they can provide other assistance outside that, that would be fine.
Clerk of Council/Finance Director – Mr. Knox stated we are
going to bring an ordinance before you to roll the note for $1.5 that we have
had for the street program. We will be
paying $250,000 of that off so the ordinance will be for $1,250,000. On
Administrator’s Report – Mr. Osborn said last meeting I gave
you an overview of disaster assistance that the public safety departments have
offered to FEMA. Since then,
Mr. Osborn stated the dedication of the historic plaque of the street clock at Kemper and Springfield Pike will be held on September 23.
Mr. Osborn said we are approaching the Community Block Grant application cycle. Under this program we have to hold two public meetings, advertised in advance, materials we may select as our projects. I was going to suggest that we do it October 19 and November 2. The deadline for submitting is November 4. We’re trying to ramp our housing and property maintenance code enforcement. We are going to look at what is eligible under this program, and if at all possible, target that area for funding, such as funding to supplement our inspection program, to help do rehabilitation.
Mr. Osborn reported that the City has been advised that we will be recipient of a 2005 historic preservation award from the Ohio Historical Society. When we became aware of this program, Dave Butsch and I both thought about St. Mary’s Cemetery. He put together an application with some very good before and after pictures. The award will be distributed October 8.
Mr. Osborn continued we have been updating our Emergency Operation Plan. We are in the process of collecting outstanding sets of the EOP and replacing them with the new, updated version.
Mr. Danbury said I asked before if we have an emergency plan. What would happen if there is some kind of event here? Who would we call?
Mr. Osborn responded it really hasn’t changed since we
distributed the plan four or five years ago.
It lays out the backbone for almost any type of disaster. The subplot changes. Our two biggest concerns are tornados and
hazardous material on the railroad. The
third would be a terrorist act. The
chain of command does not change from disaster to disaster. We have a very active
Mayor Webster said we have plans to respond to a disaster. It’s like a general laying out a war plan. As soon as the first shot is fired the whole battle plan changes. The same is true with a disaster. We can plan and plan but we’re not going to know until it happens. We can step back and make sure we’re ready. We can make sure we have the communications and the hierarchy in place.
Mr. Osborn said the idea of unified command has really taken
root. The Mayor, Derrick and I, and
everyone else involved in the first responder process has to pass a NIMS test
on line before the end of this month. We
have to be certified. That’s just the
first step in an on-going process. Every
organization has the same command structure.
If there is a tornado in
Law Director’s Report - no report
Engineer’s Report - no report
COMMUNICATIONS FROM THE AUDIENCE
Jerry Bridgeford, Olde
Gate, said I am very much aware that Maple Knoll exists and am aware of all the
things they have supplied in support of our various communities. The bingo income occurs twice a week. Can I assume that that income will go to
Mayor Webster replied that income
will not come to
Mr. Bridgeford stated that they have a number of volunteers who participate in their activities during the day. I would assume that the same people would be available here.
Mayor Webster said we will pass that onto our director and see if we can’t tap into that resource.
Mr. Bridgeford said you say all the activities are between and
Mayor Webster said 95% of the activities take place during that time frame.
Mr. Bridgeford said I understand that their computers are going to be moved over here. Some people come in just to sit there. Some use desks in the lobby just for private bridge games.
Mayor Webster responded that probably will not be available in the evening hours when those rooms are scheduled for other meetings. If we have room available at or in the afternoon and four or five people want to get together and play bridge, that’s fine.
Mr. Bridgeford said there are probably over 150 members who voluntarily give money out of their own pocket to Maple Knoll. What’s going to happen to that money? Will you ignore it, not require it, not be interested in it?
Mayor Webster answered if anybody
wants to give the City of
Mayor Webster replied no, this a municipal program. The only connection with Lifesphere that Maple Knoll will have is that they will be giving us a subsidy based on the number of people who join. They will have nothing to do with the programming, management, administration of programs, or anything else.
Mr. Bridgeford said I’m glad to hear what you are proposing. I did not want to see that area go away. I think the City should make a serious effort to get money from other communities. I am pleased to see the City get involved and provide services.
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 41-2005 “AMENDING SECTIONS 155.002,
155.003, 155.010, 155.051, 155.063, 155.064, 155.065, 155.110, AND 155.111 OF
THE PROPERTY MAINTENANCE CODE OF THE CITY OF
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Mr. Osborn said I would like to summarize for the public what changes are being made here. We have amended the section dealing with the declaration of policy to include aesthetics as a purpose for the ordinance. We have added the protection of property values to the purpose of the Property Maintenance Code. We’ve also added a section that will make it illegal for a person to deface the exterior of any building. This language will also give the Building Official or his designee authority to go on the property and remove the graffiti and assess the cost if the residents do not follow the directive issued by the Building Department in the time provided. Another factor we have run into over the years is that it currently says if a window is broken out, then it has to be boarded up and repaired in a reasonable amount of time. There is nothing that says what a reasonable amount of time is so we are changing that to thirty days. We are also adding language to the Code to allow City forces to go onto vacant property and perform work deemed necessary, and also this section provides for the City to recover its costs through assessment against the property. The purpose here is to address abandoned properties where, when we can’t identify the owner, or ownership is in dispute and nobody is taking responsibility. This will allow us to move against the property without any delay.
Mayor Webster said two or three
weeks ago I told Council that we were taking a good, long look at the Property
Maintenance Code and looking at other codes to see how we can strengthen
that. At the last Council meeting we had
some amendments in, and this is another series tonight. We already know of one procedural change that
we’ll probably be bringing in at the next Council meeting. We are going to continue to review it. We have completed the first phase of a
City-wide blitz and there will be several letters go out because of that. It’s really not part of the Property
Maintenance Code but we have had several conversations with the Police
Department regarding the pit bull enforcement and are pleased to report that we
are in pretty good shape as far as the number of pit bulls in the City. I would encourage anyone out there watching,
if there are pit bulls in your neighborhood I urge you to report those to the
Police Department. If someone has
determined that they want to house a pit bull, then they need to be aware of
the fact that when those dogs are out of the house, need to be muzzled, need to
be on a leash. When they are in the yard
they must be in a pen. If the pen is not
six feet in height, it must have a roof on it.
The fence and pen must be on a concrete pad three feet into the
ground. In addition, they need $100,000
liability policy which they must present if asked for by the Police
Department. Failure to do any of these
things will cause the dog to be seized and we are very aggressively enforcing
the pit bull/vicious dog ordinance in the City of
Ms. Pollitt asked will this code apply to residential as well as commercial property?
Mr. Osborn replied it is geared toward residential. The code applies equally to both. We are ramping up the residential efforts. That’s not to say that we are neglecting the commercial. Hopefully, as we ramp up certain recommendations we are going to have for the 2006 budget, we will also see a higher level of enforcement on commercial properties as well.
Mr. Osborn said the reason we are bringing in the next amendment the Mayor mentioned is because under the current language, when we have to give somebody notice to cut their grass and they live out of the city we can send them a certified letter, or if it’s a rental property and they live in another part of the City we can send them a certified letter, but if they live in the house we have to make personal delivery. Somebody who wants to avoid personal delivery can do so for quite some time. The five day requirement on cutting grass doesn’t start until we physically serve the party with the notice. In order to avoid delays that we encounter occasionally, we want to modify that section dealing with how service is made to a person owning and living in the property that has the violation. There will be some changes specific to that coming forward.
Ordinance 41-2005 passed with six affirmative votes.
ORDINANCE NO. 42-2005 “DECLARING TWENTY-TWO POLICE DEPARTMENT BICYCLES AS SURPLUS
PROPERTY AND AUTHORIZING THE CITY ADMINISTRATOR TO DONATE THE BICYCLES TO
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.
Ordinance 42-2005 passed with six affirmative votes.
ORDINANCE NO. 43-2005 “VACATING PORTIONS OF ELM ALLEY, CHERRY STREET AND PLUM STREET, AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE ANY AND ALL DOCUMENTS NECESSARY FOR SAID VACATION AND DECLARING AN EMERGENCY (SPRINGDALE TOWN CENTER)”
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Ordinance 43-2005 passed with six affirmative votes.
OLD BUSINESS - none
Mr. Knox said we have the transfer of a liquor license from Vincenzo Muzzoco to The Verda Enterprises. There were no objections.
MEETINGS AND ANNOUNCEMENTS
Government Officials Night at
Mr. Osborn stated tomorrow is the first anniversary of Jeff Tulloch, the Economic
Board of Zoning Appeals - October 18
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Real estate acquisition
RECAP OF LEGISLATIVE ITEMS REQUESTED
Property Maintenance Code - October 5
Rolling of Note - October 5
Council adjourned at
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council