Acting President of Council Tom Vanover called Council to order on September 3, 2003, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, and Wilson. Mrs. McNear was absent.
The minutes of August 20, 2003 were approved with six affirmative votes. Mr. Vanover abstained.
COMMUNICATIONS - none
COMMUNICATIONS FROM THE AUDIENCE - none
PRESENTATION - Officer Jeff Witte
Mr. Parham stated our DARE officer, Jeff Witte is here this evening to bring to your attention a very rewarding experience for a couple of our students here in Springdale.
Officer Witte said for the last five years we have participated in the Ohio Department of Public Safety Governorís Highway Safety Office Third Grade Safety Belt Program. Their goal is to present this to every third grade class in the State. The Department of Public Safety was looking for ideas for new posters. I contacted the art teachers at the Springdale and Heritage Hill elementary schools and they set their third and fourth grade students working on new poster ideas last spring. We took a border and some slogans that Jacob Schroeder from Springdale Elementary made and we took a picture that Sierra Bland from Heritage Hill Elementary drew, and combined them. That poster was selected by the Department of Public Safety and will be used state-wide this year and next year in the seat-belt program. I have provided both of the students with copies and they will receive a plaque or some other award from the Department of Public Safety. I am also getting certificates for the two art teachers involved. The Cincinnati Enquirer came out to do a picture today. The poster is on display on the bulletin board in the Police Department lobby. As soon as I get additional copies we will get it posted in the elementary schools and hopefully at the Princeton office.
Mayor Webster asked do you think we could get those two students in for a resolution at the next Council meeting?
Officer Witte replied he would check with Chief Laage and schedule that with Council.
Mayor Webster said I would like to publicly acknowledge the contribution that Officer Witte makes to this program. He does a marvelous job.
Mr. Danbury said I listen to talk radio a lot and they say DARE doesnít work. I disagree with that. It not only teaches kids about the evils of drugs and alcohol but it teaches kids to stand up and be who they think they should be. And it puts a more human face on the policemen.
ORDINANCE NO. 34 Ė 2003 "AMENDING SECTION 152.20(A) PERMITS OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE, OHIO"
Ms. Pollitt made a motion to adopt and Mr. Squires seconded.
Ordinance 34-2003 passed with six affirmative votes.
Ms. Pollitt said this is an important ordinance for us to pass. We hold our citizens accountable for their income tax. A construction company or someone else who
is working in the City on a short-term basis is withholding taxes from their employees. They should be sending that money to the City. I donít think is wrong to withhold a building permit because they owe back taxes. I think Mr. Williams has done a good job on policing that effort.
Mr. Knox said Mr. Williams has done an excellent job on this. There are currently only three taxpayers that are affected by this. The Tax Department provides a list to the Building Department so it will evolve very rapidly. We donít do this quickly. We give people leeway.
ORDINANCE NO. 37-2003 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CARGILL, INC., FOR THE PURCHASE OF HIGHWAY DE-ICING ROCK SALT AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Ms. Pollitt seconded.
Mr. Parham said there was a bid opening on August 27. There were three bidders. Cargill provided the low bid of $31.88 dumped and $34.38 piled. We asked for a delineation of a summer price and winter price. Cargill bid the same amounts for summer and winter as did Central Salt. North America provided separate bids for summer and winter. Our legislation calls for a summer price. The Law Director indicates that even though it just indicates summer prices as long as it indicates the rates by which we are going to enter into the contract we are going to be fine. The winter season begins October 1 and the summer season on May 1.
Mr. Danbury asked are we going to have it dumped?
Mr. Parham said last year we had it dumped. Our anticipation is to have it dumped again this year. We have entered into a joint purchase opportunity with three other communities, Sharonville, Blue Ash and Evendale to provide opportunities for a piler. We leave the piling prices in there in case we would need to have it piled.
Mr. Danbury said we hardly touched it at all last year. We donít anticipate a large shipment, do we?
Mr. Parham replied last year we had a rather hectic year. Our salt bin holds about 2400 tons. We used 2233 tons last year. We did have an opportunity in February to purchase additional salt. One of the advantages we have is having our price rates established; therefore, we are higher on the pecking order.
Ordinance 37-2003 passed with six affirmative votes.
ORDINANCE NO. 38-2003 "ACCEPTING A BID AND AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH ADLETA INCORPORATED FOR RESURFACING CLOVERDALE AVENUE AND DECLARING AN EMERGENCY"
Mr. Danbury made a motion to adopt and Mr. Wilson seconded.
Mr. Parham stated a bid opening was held on August 25th. There were two contractors, Adletta with a base bid of $130,527.90, Alternate 1 for $3,626, Alternate 2 for $17,500 for a total bid of $151,653.90. The second bidder was Ray Prus and Sons with a total bid of $176,178.90. Alternate 1 on this project is for an asphalt rejuvenator, which I understand is a spray that is added once the asphalt is laid and it acts as a bonding agent. Alternate 2 is some concrete work throughout the community that we originally had as part of the street program. We budgeted $25,000 and we placed it in this bid because we felt we could get better pricing.
Mayor Webster said the viewing audience needs to be aware that this is about one-half of Cloverdale Avenue. It starts at Springfield Pike and runs west to the intersection of Greenlawn. Weíre trying to get the interest-free loan to do the entire subdivision.
Mr. Wilson said we talked about the $17,500 for concrete repair. What specific items might be included in this project?
Mr. Shvegzda responded that the specific repairs that this would consist of are sidewalk repair and replacement, and curb repair and replacement. Those would be scattered at different locations throughout the City.
Mr. Danbury said this area does not have sidewalks. I believe this was for the gutter replacement out there. Do we want to hold off on this and bid the entire project at one time?
Mayor Webster replied we really have to do this project this year.
Mr. Danbury asked do Adleta and Ray Prus know what we are planning to do? I was wondering if we might get a better bid if they know this is the first leg of the entire project.
Mayor Webster said we canít promise them that they will get the bid next year. In public bidding itís pretty hard to hold a carrot out there. You canít do that.
Mr. Vanover said I got the most calls when they did the rejuvenator in Heritage Hills. Some people swore we had ruined the concrete work. Itís a pink-brown foam and it will be all over, but you can see that it has helped.
Ordinance 38-2003 passed with six affirmative votes.
Mr. Knox said at the last meeting I talked about the fact that the State budget was reducing local funds. Mr. Williams was able to come up with an almost exact figure. Originally we were afraid they were going to hit us for close to $100,000 so I guess we should be happy that it came back $23,000 less than we had originally programmed. The house bill extends this and the freeze through July 2005.
Mayor Webster read a proclamation proclaiming September 10,2003 as Springdale Garden Club day in recognition of their fiftieth anniversary.
Mayor Webster said this is a group of dedicated women and they have been throughout the years. Their work is readily noticeable throughout the City at entrances and at the Community Center. They are constantly doing things to enhance the beauty of our City. Iíd like to personally thank all of them for their contributions and thank Mr. Knox for helping to put together the proclamation.
Mr. Knox said if you go to the Community Center you will see a large planter called "Lettuce Entertain You". You can own that if you care to take a chance on it.
Ms. Pollitt said I was down there the day they were planting that big area. It was very hot and humid but they didnít give up. They do a wonderful job.
Mr. Vanover said one of our former landscape award winners, Mrs. Lucy Cummins, passed on. She lost the battle to cancer. Our sympathies go out to the family.
Mr. Knox said Cookerís is requesting a change of ownership in their liquor license. There were no objections.
MEETINGS AND ANNOUNCEMENTS
Board of Health - September 9, 2003
Planning Commission - September 9, 2003
Board of Zoning Appeals - September 16, 2003
Mr. Danbury said Iíd like to congratulate all the returning elected officials running unopposed. I think that shows that the community has a lot of faith in everybody. I think itís great that we will continue to have the continuity that we have.
Mr. Danbury said we passed an ordinance five or six years ago that would not give someone an unfair advantage. I want to investigate and see if I can have a district meeting within this time frame even though itís an election period. If possible, I would like to have one in the next thirty days. If not, I will have one on the Thursday afterwards. There are a lot of issues that people in my district have questions on.
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT - none
RECAP OF LEGISLATIVE ITEMS REQUESTED
Resolutions for students (DARE poster) - open
Council adjourned at 7:47 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council