President of Council Kathy McNear called Council to order on June 2, 2004, at 7:05 p.m.
The governmental body and those in attendance recited the pledge of allegiance.
Mr. Knox took roll call. Present were Council members Galster, Pollitt, Squires, Vanover, Wilson and McNear. Mr. Danbury was absent
The minutes of were approved with six affirmative votes.
Mr. Knox said we have one communication. It has to do with the Certificate of Achievement for Excellence for the CAFR, which was given to Mr. Williams for the third year in a row. The news release says "This Certificate of Achievement of Excellence for financial reporting has been awarded to the City of Springdale by the Government Finance Officersí Association of the United States and Canada. The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and itís attainment represents a significant accomplishment by a government and its management. It has been judged by an impartial panel to meet the highest standards demonstrating a constructive spirit of full disclosure to clearly communicate its financial story and motivate potential users and user groups to read the CAFR."
Mr. Wilson said one of our residents, Mr. Wayne Lavender, is a Cincinnati firefighter and he was injured this past Sunday in Avondale. I would like to wish him best wishes for a speedy recovery.
Mr. Squires said there are a number of Springdale citizens who are serving in the armed forces, some of whom are overseas in Iraq. Colonel Arthur (Bucky) Connor Jr. was in his humvee when they hit a land mine. Colonel Connor took some shrapnel in the face area. He is back on duty. I know there are lots of people out there who have sons and daughters who are serving in the armed forces. We would like to know who they are and where they are.
Mayor Webster said the grand marshall of the 4th of July parade is John Fouke, who just spent twelve to fifteen months in Iraq. Any Springdale residents who are serving and are at home, weíd like to recognize them; if their relatives would be there or let us know who they are, I think it would be a great time to acknowledge their contributions.
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 21-2004 "AMENDING SIGN PROVISIONS OF THE ZONING CODE ADDING TO SECTION 153.014, ADDING TO SECTION 153.531(D) AND AMENDING SECTION 153.531(I) THE ZONING CODE"
The public hearing was opened and closed with no discussion.
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Ordinance 21-2004 passed with six affirmative votes.
ORDINANCE NO. 23-2004 "AMENDING SECTION 94.11 OF CHAPTER 94: TAXATION OF THE CODIFIED ORDINANCES OF THE CITY OF SPRINGDALE, OHIO"
ORDINANCE NO. 24-2004 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXTEND THE CONTRACT WITH NEXT STEP NETWORKING TO PROVIDE NETWORK AND LAN ADMINISTRATIVE SERVICES FOR THE CITY OF SPRINGDALE LOCAL AREA NETWORK AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Ms. Pollitt seconded.
Mr. Parham said Exhibit A is the specifications/proposal and contract with Next Step Networking. It is on file in the clerkís office.
Mayor Webster said at the last meeting we made our recommendations that resulted in this ordinance being before you this evening. I would like to once again remind everyone of the hard work Mr. Parham and Mrs. Dunfee put into this. Also, Iíd like to tell Mr. Galster how much we appreciate his involvement in this. Working together, we probably saved the City $25,000 to $30,000.
Ordinance 24-2004 passed with six affirmative votes.
ORDINANCE NO. 25-2004 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH CDS ASSOCIATES, INC., TO PROCEED WITH ENGINEERING AND DESIGN SERVICES FOR THE EAST KEMPER ROAD, PHASE 3 IMPROVEMENT PROJECT AND DECLARING AN EMERGENCY"
Mr. Squires made a motion to adopt and Mr. Wilson seconded.
Ordinance 25-2004 passed with six affirmative votes.
RESOLUTION R11-2004 "COMMENDING ROBERT SHERRY FOR HIS DEDICATION AND SERVICE TO THE CITY"
Mr. Vanover made a motion to adopt and Mr. Galster seconded.
Resolution R11-2004 passed with six affirmative votes.
RESOLUTION R12-2004 "COMMENDING MARCIA SHERRY FOR DEDICATION AND SERVICE TO THE CITY"
Ms. Pollitt made a motion to adopt and Mr. Wilson seconded.
Mayor Webster stated I wanted them read together. Bob was my appointment to Planning Commission but my thoughts are certainly reflective of the contribution both of them have made to this city. We are fortunate to have had them as residents of Springdale. You both served on various committees, youíve been involved in the Community Center, contributors to the Veteranís Memorial, Garden Club and other things. I wish you well in future endeavors.
Mrs. McNear, Mr. Osborn and Mr. Knox added to the list of things not in the resolution such as PTA and Girl Scouts.
Mr. Osborn said Bob was a very active member of our Comprehensive Plan Review Committee. Marcia has worked with us to approach the State of Ohio to attempt to find funding for landscaping in the interstate right-of-way.
Mr. Galster said the beautification extended beyond Springdale because Marcia was involved in the purple bridge project. I made my first pitch for funding for printing for the Veteranís Memorial to the Sherrys. They afforded me the opportunity to practice on them and they stepped to the plate when things were still on the drawing board. I appreciate their time and contribution.
Mr. Vanover said Mr. Sherry as a developer brought a good perspective to Planning Commission.
Mr. Wilson said Mrs. Sherry was an integral part of Civil Service.
Resolution R12-2004 passed with six affirmative votes.
RESOLUTION R13-2004 "CONFIRMING THE MAYORíS APPOINTMENT OF ROBERT APKE AS A MEMBER OF PLANNING COMMISSION"
Mr. Squires made a motion to adopt and Mr. Vanover seconded.
Mayor Webster said it is with great pleasure that I nominate Bob Apke to this position. He is rated very highly with members of BZA.
Mr. Squires said Mr. Apke has taken planning training and is a certified planner.
Resolution R13-2004 passed with six affirmative votes.
Mr. Parham stated Mrs. McNear asked at the last meeting about the on-going project with Cinergy and the installation of new cable in the Springdale Lake/Ray Norrish/Peak Drive area. She identified two outages that had occurred. I contacted a representative from Cinergy who said they had also identified two outages. They are not sure why an outage occurred on May 16, but because we are still operating on the old cable, it would probably be the same as those that had occurred previously. The outage on May 25 was caused by the transfer as they were energizing the new cable. Hopefully, once the new cable is in, it will reduce tremendously the number of outages that have been experienced in the area. In reference to the yards, they realize there is some sinking in the yards and they will have to come back and add additional topsoil and do additional seeding. They have committed to getting the project right.
Ms. Pollitt nominated Tony Potts for the Civil Service Commission. Mr. Potts has been a resident of Springdale for twenty-two years. He has been a member of the Parks and Recreation Commission for the past nine years. He coached soccer and baseball, and was a Cub Scout leader. He and his wife have raised three children.
Mr. Wilson nominated Ernest Jackson, a twenty-year resident of Springdale. He is retired and has two grown children. He has extensive experience in personnel, labor and employee relations.
After a vote by Council, Mr. Potts was nominated with 5 votes.
RESOLUTION R14-2004 "APPOINTING TONY POTTS TO THE CIVIL SERVICE COMMISSION"
Ms. Pollitt made a motion to adopt and Mr. Vanover seconded.
Mayor Webster said it sounds like we had two outstanding candidates. It certainly sounded like Mr. Jackson would be an outstanding candidate and there will be some other vacancies on other commissions. Maybe he would be interested in serving in some other capacity.
Resolution R14-2004 passed with six affirmative votes.
Mayor Webster said I circulated a letter announcing that I have appointed Mr. Robert Emerson to Board of Zoning Appeals. He is a fourteen year resident and he and his wife are both active in the community. He is on Charter Revision which he will have to vacate immediately.
Mr. Osborn reported that there was a bid opening on May 26 for the Fire Department shower room renovation. We received one combined bid, one on the general construction and four plumbing bids. Our recommendation is that we award a separate bid for general construction and plumbing, saving us $6,000 to $7,000. We recommend J. B. Schmidt with a bid of $66,400 as the general contractor and Carrigan Plumbing with a bid of $17,693 for the plumbing work. We have budgeted $88,000 for that project.
Mr. Osborn said my second item is on the conceal carry law. One of the critical items is the inability of the City to restrict people carrying firearms onto the public grounds of our Community Center, etc. There have been two bills introduced into the legislature, H. B. 496 and S. B. 293. Both of these bills would add public parks, swimming pools, golf courses, cemeteries and other city owned property where a city could choose to restrict it or prohibit carrying such firearms. We request that Council consider a resolution supporting both of these bills.
Mr. Osborn stated we were approached by the Kiwanis Club of Springdale asking that they be allowed to present their annual scholarships at the City Council meeting in July. The two scholarship winners are Kimberly Zinnecker and Asha Lambert.
Mr. Knox said we have a liquor license request to change the address for Gold Star Chili. There were no objections.
Mr. Wilson said six people bid on the Fire Department renovation. What do we know about J. B. Schmidt? Have they done business with us before?
Mr. Osborn replied no, but the City Engineerís office has reviewed their credentials. Both parties were recommended by previous clients.
Mr. Squires stated Kimberly Zinnecker is also the Springdale winner of the Lionís Club scholarship.
Mr. Parham stated on May 26 I forwarded a memo to you referencing the 2005 MVRMA Group Rating Plan. As you see in the memorandum our costs seem to be skyrocketing at this point. In 2002 and 2003 the State was providing discounts of 75% and 50%. They have determined that they will no longer provide discounts. At the same time our experience is not doing the best, so you will see that our costs are going from $106,000 last year to $170,000 this year. As they project our numbers in the future they donít seem to be stopping to escalate. As long as we are allowed to continue in the MVRMA program, I think that will assist us in not experiencing even worse numbers that what you see here. I ask for legislation at the June 16 meeting to participate in the 2005 MVRMA Group Rating Plan.
MEETINGS AND ANNOUNCEMENTS
Planning Commission - June 8
Board of Zoning Appeals - June 15
Mayor Webster said Iíd like to talk about our annual landscaping awards that we attempt to give out. The last few years we have had very poor attendance to accept those awards. I have solicited the opinion of a couple of Council people as to any opinions they might have to replace that. An idea in its infancy is to try to replace that with a neighborhood beautification award. I donít want to start a competition but maybe acknowledge homeowners who have done exceptional things to their property. Iím open to suggestions. When we were looking to cut items from the budget last year if the income tax levy had failed, the landscaping awards and Christmas light awards were on the chopping block. Although we enjoy doing them there is a tremendous amount of work that goes on with the office staff to make those things happen. I would like to find something else to substitute for that.
COMMUNICATIONS FROM THE AUDIENCE - none
Mr. Vanover made a motion that Council go into executive session as a committee of the whole to discuss pending litigation and personnel matters. Ms. Pollitt seconded. The motion passed with six affirmative votes.
Council went into executive session at 8:05 p.m. and reconvened at 9:16 p.m.
ORDINANCE 26-2004 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO EXECUTE AN AGREEMENT TO SETTLE A DAMAGE CLAIM THE CITY OF SPRINGDALE HAS AGAINST SPRINGDALE CLEANERS AND AUTHORIZING THE LAW DIRECTOR TO EXECUTE AN ENTRY OF SETTLEMENT IN CASE NUMBER A-0001516 AND DECLARING AN EMERGENCY"
Mr. Galster made a motion to adopt and Mr. Vanover seconded.
Mr. Schneider said in Section 2, the last line, I scratched the words Mason property and just said property owned by the City.
Ordinance 26-2004 passed with six affirmative votes.
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Ordinance 23-2004 - June 16
RECAP OF LEGISLATIVE ITEMS REQUESTED
MVRMA - June 16
Construction for F.D. renovation - June 16
Plumbing for F.D. renovation - June 16
Resolution on conceal carry - June 16
Supplement 2003 S-5 to Code of Ordinances - June 16
Council adjourned at 9:23 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council