President of Council Kathy McNear called Council to order on January 21, 2004, at 7:00 p.m.
The governmental body and those in attendance recited the pledge of allegiance. Mr. Knox gave the invocation.
Mr. Knox took roll call. Present were Council members Danbury, Galster, Pollitt, Squires, Vanover, Wilson and McNear.
The minutes of January 7, 2004 were approved with seven affirmative votes with one correction.
COMMITTEE AND OFFICIAL REPORTS
Civil Service Commission - no report
Rules and Laws - no report
Public Relations - no report
Public Health, Safety & Welfare - no report
Public Works - no report
Public Utilities - no report
Capital Improvements - Mr. Danbury said the work for Kemper Road Phase II Old Commons Drive retaining wall should be taking place in early March at the contractorís expense. Smith and Johnson has been awarded the contract for the grade separation project. Construction will start soon and be completed in mid year 2006.
Finance Committee - no report
Planning Commission Ė Mr. Galster reported Jade Buffet had asked for approval of neon lighting around the building. That was previously tabled and there was no representation so that was removed from the agenda. Final site plan approval for Crossings at the Park (senior housing) was the next item. There is concern about the number of trees being taken out. Once we get a reasonable replacement amount, whatever canít be made up will be tied to the rest of the park development. That was approved 7-0. There were two projects for Jake Sweeney and both were approved and sent to BZA for a couple of zoning issues. A proposed sign change at Provident Bank, 11525 Springfield Pike was tabled for lack of representation.
Board of Zoning Appeals Ė Mr. Squires stated that a variance was granted for a fence at 479 Dimmick Avenue. Springdale Ice Cream & Beverage requested that a trailer be allowed on the property until April 20th for engineering personnel. The variance was granted. Jake Sweeney was granted two variances as requested by Planning Commission.
Board of Health Ė Ms. Pollitt said there will be a mammogram clinic at Hunterís Glen, a cholesterol/glucose screening on February 27th, a blood pressure clinic on March 26th. The board talked about part of House Bill 6 that would allow the Health Commissioner to quarantine persons with infectious diseases. This will be before Council in the future.
Mr. Wilson asked would there be bi-lingual individuals at the van at Hunterís Glen?
Ms. Pollitt replied Hunterís Glen has someone on site that acts as a liaison when needed. The residents can call the Health Department to get more information on what insurances are accepted and sliding fee scale.
In response to Mr. Squires, Ms. Pollitt said we are out of flu vaccine.
Veteranís Memorial Committee - no report
O-K-I Ė Mr. Knox said Bruce Koehler, one of the driving forces for cleaning up the Mill Creek, will be making a presentation at our next Council meeting on the work that was done here in Springdale. At the last OKI meeting we received a list of various transportation projects. In transportation there are four levels that we work with: study, need, plan, transportation initiative project. The thing that caught my eye was the need to expand SR 747 by two lanes from Sharon Road to Crescentville. From Hamilton County line to Princeton Road, add turn lanes and widen to five lanes is in the study phase. Under TIP funding is re-constructioning and widening of three-quarters of a mile of SR 747 south of Smith Road, and 1.1 miles north of Port Union Road are going to be replaced. Beyond that, between Tylersville Road and SR 129 in West Chester and Liberty Township, they are going to change that from two to four lanes.
Mr. Danbury asked do they think once we do all this construction on the grade separation weíre going to add on?
Mr. Shuler replied once that is in I donít think it will be modified for a long time.
Mr. Osborn stated as the underpass is put in, it will be constructed so that two more lanes will be provided for.
Mayorís Report Ė Mayor Webster said I got a nice report from Chief Laage on the Food for Fines Program. Last year we had 214 citations that people paid with food amounting to $8390. This year there were 234 citations resulting in $8392. They benefited Tri-County SOUL Ministries food bank and The Vineyard Church food bank. The Police Department also decided to help a needy family residing in The Colony. I have a heartwarming letter from the manager at The Colony thanking the Police Department. Not only did they take some of that food for the family but also brought presents for the children.
Mayor Webster reported so far this year we have only spent $7,000 on snow removal. Another $10,000 was spent in December.
Mayor Webster said we are going to be making another presentation regarding the earnings tax increase February 19th at the Community Center.
Clerk of Council/Finance Director ĖMr. Knox reported that we have received the return of the resolution we passed requesting an increase in income tax. It will be Issue 2 on the ballot.
Administratorís Report Ė Mr. Osborn said we have added an ordinance to the agenda dealing with the purchase of three police vehicles. In the budget presentation in December we outlined out plan to do a lease purchase on three vehicles in January. We went out for quotes under the state purchase plan and the numbers we received back are only good until February 1st.
Mr. Osborn stated we have just completed the fifth year of our five-year cycle of involvement with the Partnership for Greater Cincinnati, previously known as the Blue Chip Campaign. The purpose of the program through the Greater Cincinnati Chamber of Commerce is to generate interest in this region at both the national and international level. We do receive a substantial amount of benefit from our participation in this program. We make a $50,000 commitment over five years. Even though our resources are tight right now, I think we should make this commitment. Even though we make a five-year commitment it is not binding. We request an ordinance for the next meeting. At that time we will present some information to you as to our benefits received by participating in the program.
Mr. Osborn continued you may have heard that the State has adopted a revised conceal carry law for handguns. In anticipating this and having a concern for handgun safety that might result from an anticipated increase of the purchase and ownership of handguns, the Police Department has applied for funding through the State of Ohio project Child Safe. We have been awarded several hundred gun locks that will be distributed free to any resident who would like to obtain one to secure their weapons in their homes.
Mr. Wilson asked do we have any statistics that show the real benefits in the last five years of membership with the Cincinnati Chamber when we have our own.
Mr. Osborn replied itís not the City of Cincinnati Chamber; itís the Greater Cincinnati Chamber of Commerce, which is a far bigger region. We do have credible benefits that we can outline for you. I canít tell you that we have increased our employment in the City by X as a result, just because the entire region has been stagnant. We havenít seen any growth in the region of any significant amount. We do get a real advantage through our involvement with the Chamberís Economic Development Department. I am going to defer any additional comments until the next meeting when Ms. Stileís will be making a presentation on this topic.
Mr. Danbury said I believe you were on Council when the City had an opportunity when a company was looking to re-locate in Oklahoma, New Orleans or Springdale. That was an opportunity that was presented to us by the Greater Cincinnati Chamber. If you look at some of the office buildings around here, we need all the help we can get.
Mr. Wilson responded we have the Northern Cincinnati Convention Bureau, Greater Cincinnati and Springdale Chamber of Commerce.
Mr. Osborn said thereís a big distinction between the Visitor and Convention Bureau and the Chamber of Commerce. They have totally different missions. The Springdale Chamber of Commerce is not the same as the Greater Cincinnati Chamber. The Springdale Chamber is to represent the local businesses on issues that relate to the City. They have no ability to do economic development, certainly not a regional, national or international level. There are instances in the past that are great success stories as a result of our involvement with the Greater Cincinnati Chamber. Premier would be the Avon facility. A few years ago we were down to 600 employees at Avon. The Chamber came to us with the concept of doing a foreign trade zone for that area. Itís one of the few in Ohio. Working with the Chamber, the Ohio Department of Development and State and Federal representatives, we were successful in getting the Avon facility designated as a foreign trade zone. As a result that brought business in that would not have been possible. The company saw that effort and appreciated it. They relocated a call center to the City of Springdale and created a return center. The outcome of that is that there are 1600 people working there now. That would not have happened if the Greater Cincinnati Chamber of Commerce had not played a role.
Law Directorís Report - no report
Engineerís Report Ė Mr. Shuler said the wall replacement on Kemper Road will be taking place in March but you will probably see some activity before then because we have requested that the contractor remove the upper part of that existing face before it also might pull lose and fall.
COMMUNICATIONS - none
COMMUNICATIONS FROM THE AUDIENCE - none
ORDINANCES AND RESOLUTIONS
ORDINANCE NO. 3-2004 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO APPROVE A CHANGE ORDER IN THE AMOUNT OF $35,701.35 ON THE EAST KEMPER ROAD PHASE II PROJECT"
Mr. Vanover made a motion to adopt and Mr. Squires seconded.
Mr. Osborn said with this being the final change order, we do make adjustments for final quantities and field conditions that develop during the project. Those are itemized for you on the attachment. This is the project where we had the retaining wall failure. Barrett Paving is showing 100% cooperation in making the necessary repairs. They agree and understand that we are going to withhold the equivalent of the cost of reconstructing that wall until such time as it is repaired. We have an estimate of that cost of $123,400. This project received outside funding: $220,284 from the Municipal Road Fund, $440,568 from the State LTIP Program. Our final cost on this project is $510,047.19.
Ordinance 3-2004 passed with seven affirmative votes.
ORDINANCE NO. 4-2004 "APPROVING THE PRELIMINARY DEVELOPMENT PLAN (PUD) OF APPROXIMATELY 1.666 ACRES LOCATED AT 1313 EAST KEMPER ROAD AND APPROXIMATELY 0.967 ACRES LOCATED AT 1333 EAST KEMPER ROAD (TRIAD COMMERCIAL PROPERTIES)"
Mr. Knox stated we have scheduled a public hearing for February 4, 2004.
Mr. Galster said that is the property where the A-frame is at Chesterdale and Kemper Road.
ORDINANCE NO. 5-2004"AMENDING THE ZONING CODE AND ZONING MAP OF THE CITY OF SPRINGDALE, OHIO, TO PROVIDE FOR THE REZONING OF APPROXIMATELY 2.633 ACRES LOCATED AT 1313 AND 1333 EAST KEMPER ROAD FROM 1.666 ACRES OF OFFICE BUILDING (OB), AND 0.967 ACRES OF GENERAL BUSINESS (GB) TO PLANNED UNIT DEVELOPMENT (PUD) (KEMPER POND)"
Mr. Knox said the same comments on Ordinance 4 apply to this ordinance.
ORDINANCE 6-2003 "AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH STATEWIDE FORD FOR THE LEASE/PURCHASE OF THREE (3) 2004 FORD CROWN VICTORIA POLICE SEDANS FOR USE BY THE CITY OF SPRINGDALE POLICE DEPARTMENT AND DECLARING AN EMERGENCY"
Mr. Vanover made a motion to adopt and Ms. Pollitt seconded.
Mr. Osborn stated because of our revenue fall off that we started seeing in late 2001 weíve not made a purchase of a police cruiser since January or February of that year. All of our vehicles are at least three years old and some are older. A decision was made to look at lease purchase because we had made a similar purchase for a truck in 2002 and in 2003. We are doing this to try to avoid the upfront capital demand for making a major purchase. This is probably our only bite of the apple with the Police Department. If we do this next year, by the time we get to the third year you might as well be buying them outright. The cost for the City for this lease purchase will net out to $3,400 to delay our capital investment over three years. We believe it is the right approach at this time.
Mr. Danbury said I just want to remind the people at home that these police cars are not like the cars we drive that we take home and park in the driveway. These keep going through each shift. We do maintain them but they have a lot of wear and tear.
Mr. Knox stated that since they are worn so heavily that repair bills are going up.
Ordinance 6-2004 passed with seven affirmative votes.
Mr. Wilson said a while back we were looking at city maps and there was a presentation. We got some maps that were incorrect. Are they going to give us some new ones?
Mayor Webster responded they were supposed to give us some inserts. We are still waiting for that to happen.
Mr. Knox said we received some documents that had to do with local government funds from the County Auditor and they are requesting that we bring in resolutions supporting the alternative method of collecting taxes for these funds. Mr. Osborn and I have discussed it and we both totally agree that these are needed. These were done in 1988, 1995 and now they are requesting us to sign up for another eight years.
MEETINGS AND ANNOUNCEMENTS
Veteranís Memorial Benefit Princeton Bowl - Fridays in January
Borderís coupon benefiting Veteranís Memorial - February 21
COMMUNICATIONS FROM THE AUDIENCE - none
UPDATE ON LEGISLATION STILL IN DEVELOPMENT
Ordinances 4 and 5 public hearing - February 4
RECAP OF LEGISLATIVE ITEMS REQUESTED
Partnership for Greater Cincinnati - February 4
Local Government Fund
Local Government Revenue Assistance Fund - February 4
Council adjourned at 7:50 p.m.
Edward F. Knox
Clerk of Council/Finance Director
Kathy McNear, President of Council