President of Council Kathy McNear called Council to order on February 7, 2007, at 7:00 p.m.

    The governmental body and those in attendance recited the pledge of allegiance.

    Mr. Knox took roll call. Present were Council members Galster, Harlow, Squires, Vanover, Wilson and McNear. Mr. Danbury was absent.

    The minutes of January 17, 2007 were approved with five affirmative votes. Mr. Galster abstained.

    COMMUNICATIONS                     -     none

    COMMUNICATIONS FROM THE AUDIENCE    -     none

    PRESENTATION – VETERAN’S MEMORIAL     - Jack , CDS

    Mr. Osborn said we had a committee meeting and heard a presentation from CDS on ways of scaling this project into phases. We believe we have a working plan where we can do a first phase with a meaningful memorial when it’s completed. Obviously it will need follow-up with additional improvements but we believe we can do the initial step with the amount we have budgeted. We asked the CDS team to be here to make a presentation to Council.

    Jack Willard presented a video presentation of the memorial. There will be one or two full size bronze soldier statues. There will be standing memorial stones in the inner area, four with service seals and the center one with names of combat related deceased service members. There could be memorial pavers in front of the fountains for veterans only and then other larger pavers for corporate sponsors and others. We are also looking at granite or marble monuments around the outside of the area. We see two standing obelisks, eight to twelve feet tall. The landscaping will be a mixture of evergreen and deciduous trees. We want to have fall colors but also greenery at all times. We also want seasonal colors that can change over time. We are looking at a cascading fountain. This would allow for dramatic lighting and allow the fountain to function longer through the season. Phase 1 will include the primary landscaping in the perimeter and the center, the commemorative bricks and some circular retaining wall will be placed in there. The remaining landscaping, the obelisks and some of the other features will be part of Phase 2.

    Mayor Webster asked what is the distance from the apartments?

    Mr. Willard replied it is 200 feet away. The trees shown are the existing trees.

    Mr. Osborn said I would ask Council for an ordinance authorizing CDS to do plans and specifications.

    ORDINANCES AND RESOLUTIONS

Public Hearing
ORDINANCE NO. 2-2007 “AMENDING THE ZONING MAP OF THE CITY OF SPRINGDALE TO CHANGE 2.173 ACRES OF PROPERTY WITH 455’ OF FRONTAGE ON WEST SHARON ROAD AND APPROXIMATELY 727’ WEST OF SPRINGFIELD PIKE FROM THE PRESENT ZONING OF RSH-L (RESIDENTIAL SINGLE HOUSEHOLD LOW DENSITY) TO RSH-L/T (RESIDENTIAL SINGLE HOUSEHOLD LOW INTENSITY TRANSITIONAL OVERLAY DISTRICT”

Mayor Webster said I ran into one of our residents at Dr. Michael Todd’s office and they were so happy to find out that they were going to expand that office. I explained that that is not the case. This is a separate stand alone structure.

Mr. Galster said this ordinance is for four other pieces of property that are not part of that development. This is to finish the transitional zoning to square up that corner. We rezoned the properties for that development a month and a half ago. There is no project in the works that addresses these projects.

Mr. Vanover stated this is being done to complement their practice, to bring in people that they are sending patients to see elsewhere.

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

Ordinance 2-2007 passed with six affirmative votes.

ORDINANCE NO. 4- 2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO AMEND THE CONTRACT OF CDS ASSOCIATES, INC., FOR ENGINEERING SERVICES TO THE CITY OF SPRINGDALE AND DECLARING AN EMERGENCY”

Mr. Wilson made a motion to adopt and Mr. Vanover seconded.

Ordinance 4-2007 passed with six affirmative votes.

ORDINANCE NO. 5 – 2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH SOUTHEASTERN EQUIPMENT CO., INC. (CAMBRIDGE, OHIO), FOR THE PURCHASE OF ONE, CASE 521 DXT WHEEL LOADER, THE SEPARATE PURCHASE OF ONE FORK ATTACHMENT, AND DECLARING AN EMERGENCY”

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

Mr. Wilson asked will the wheel loader be purchased from the same company? Is this a package deal?

Mr. Osborn replied yes, this is the same package we looked at as part of the budget.

Ordinance 5-2007 passed with six affirmative votes.

ORDINANCE NO. 6-2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH 32 FORD MERCURY, INC., FOR THE PURCHASE OF ONE, UNMARKED, 4-WHEEL DRIVE, 2006 FORD EXPLORER AND DECLARING AN EMERGENCY”

Mrs. Harlow made a motion to adopt and Mr. Galster seconded.

Mr. Osborn stated this is the second Explorer we are acquiring for the Police Department. They are purchased for use as unmarked vehicles but yesterday, the one we currently have had magnetic Police Department decals put on it and it was used on second shift to great effect. It gives us good mobility to get around and deal with the conditions we had in the past twenty-four hours.

Ordinance 6-2007 passed with six affirmative votes.

ORDINANCE NO. 7-2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH STATEWIDE FORD (VAN WERT, OHIO) FOR THE PURCHASE OF TWO 2007 FORD POLICE INTERCEPTORS AND DECLARING AN EMERGENCY”

Mr. Vanover made a motion to adopt and Mr. Wilson seconded.

Mrs. Harlow asked is the 2006 vehicle in Ordinance 6 new.

Mr. Osborn replied that it was and the price was better but the 2006 was very similar to the 2007.

Ordinance 7-2007 passed with six affirmative votes.

ORDINANCE NO. 8-2007 “AMENDING SECTIONS 155.011 AND 155.094 OF THE SPRINGDALE CODIFIED ORDINANCES REGARDING OUTDOOR WOOD FIRED BOILERS”

First reading.

Mayor Webster said if you have feelings about this ordinance contrary to what it states I advise you to be here on February 21st to express that. The ordinance prohibits wood fire boilers and we are convinced that this is a health hazard and something we don’t want in the City.

ORDINANCE NO. 9-2007 “ADOPTING SECTION 32.21 OF THE SPRINGDALE CODIFIED ORDINANCES PROVIDING FOR A SICK LEAVE DONATION PROGRAM”

First reading.

Mr. Parham said this legislation is one in which, from time to time, employees have had situations that cause them to use up all their sick leave. We can place them on unpaid status which retains their job, but financially they still suffer. With this program we have the ability to allow employees to donate time to their coworkers. The recipient has to be able to qualify. One major thing we look at is looking at how that individual’s attendance record has been in the past. We also require that the donor does not put himself or herself in a situation where they could have a catastrophe and could be in the same situation. There are limits on the amount you can donate. It is only enough to carry you for that particular pay period. I think this will go a long way in assisting those employees who have been very dedicated to the organization, very good employees who need this assistance.

Mrs. Harlow asked is their a limit to the number of hours an employee can accrue?

Mr. Parham replied we accrue ten hours a month. We can accrue technically 1,720 hours. Once you reach 1600 we convert that to a two to one rate to get you back to 1600 at the beginning of the year.

Mrs. Harlow said I know from Employee Recognition Day we have so many employees who have not missed a day of work. I assume somebody came forward and asked for this.

Mr. Parham responded not a particular employee who was facing this situation. We had individuals who wondered if we had the ability to donate to help a fellow employee out.

ORDINANCE NO. 10-2007 was withdrawn.

ORDINANCE NO. 11-2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ACQUIRE THE TEMPORARY AND PERMANENT ROADWAY EASEMENTS LOCATED ON A SECTION OF EAST KEMPER ROAD AT TRI-COUNTY MALL AND DECLARING AN EMERGENCY (KIMCO 420, INC.)”

Mr. Squires made a motion to adopt and Mr. Vanover seconded.

Mr. Osborn said this is the acquisition of permanent and temporary highway easements for a new intersection to be built on Kemper Road. This is an improvement that is part of the overall plan to renovate Tri-County Mall’s southern elevation and parking area. This will benefit both Tri-County and Cassinelli Square. Kimco 420 is the owner of the Cassinelli site.

Ordinance 11-2007 passed with six affirmative votes.

RESOLUTION R6-2007 “AUTHORIZING THE MAYOR AND CLERK OF COUNCIL/FINANCE DIRECTOR TO ENTER INTO A CONTRACT WITH THE DIRECTOR OF TRANSPORTATION OF THE STATE OF OHIO TO COMPLETE THE PROJECT WHICH PROVIDES FOR ADDING A LANE NORTH BOUND ON SR 4 FROM GLEN SPRINGS DRIVE TO THE IR 275 EAST BOUND RAMP AND ADD A THIRD TURN LANE ON THE EAST BOUND EXIT RAMP FROM IR 275 TO SR 4”

    Mrs. Harlow made a motion to read by title only with a description from Mr. Osborn. Mr. Vanover seconded. The motion passed with six affirmative votes.

    Mr. Osborn said the title says it all. We applied for this funding two years ago. It is a 90/10 funding situation where ODOT will pay ninety percent. The City’s share is $53,350. The project will be constructed in 2009 and will expedite traffic moving from northbound SR 4 onto eastbound SR 275. The lane addition for the exit ramp will obviously give us additional lane capacity there to move the traffic off the interstate more effectively.

    Mr. Wilson made a motion to adopt and Mr. Galster seconded.

    Ordinance 11-2007 passed with six affirmative votes.   

    OLD BUSINESS

    Mrs. McNear reported that Rose Fehr’s position on the Tax Review Board expired on January 31, 2007. We could appoint that position at the next meting.

    NEW BUSINESS

    Mr. Vanover said there is an article about the Emerald Ash Borer in the MVRMA Risk report. Perhaps we could have an article in the next newsletter to the residents. Also, do we know how many trees the City has at risk?

    Mr. Osborn replied I don’t know that number but I’ll talk to Dave Butsch who is an arborist. I can tell you that there’s nothing we can do about it. If it comes this way we’ll have to cut down our ash trees to keep it from spreading.

    Mr. Osborn said last year we had an ordinance authorizing engineering services for the design of Phase I and Phase 2 of the design process for the improvements at Glensprings and Springfield Pike. We’d like to ask Council to consider an ordinance authorizing CDS to proceed with Phase 3 and final of that project.
   
    MEETINGS AND ANNOUNCEMENTS

    Board of Health                     -     February 8
    Planning Commission                     -     February 13
    Board of Zoning Appeals                 -     February 20
    Horse Races for the Youth Boosters             -     February 24

COMMUNICATIONS FROM THE AUDIENCE    -     none

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

Ordinance 8                         -     February 21
Ordinance 9                         -     February 21

RECAP OF LEGISLATIVE ITEMS REQUESTED

CDS for Veteran’s Memorial Design             -     February 21
CDS for Phase 3 – Springfield Pike             -     February 21

Council adjourned at 7:56 p.m.

                        Respectfully submitted,




                        Edward F. Knox
                        Clerk of Council/Finance Director

Minutes Approved:

Kathy McNear, President of Council



__________________________, 2007



       

City of Springdale Council


    February 7     2007