President of Council Kathy McNear called Council to order on January 3, 2007, at 7:00 p.m.

 

            The governmental body and those in attendance recited the pledge of allegiance.

 

            Mr. Knox took roll call.  Present were Council members Danbury, Galster, Harlow, Squires, Vanover, Wilson and McNear. 

 

            The minutes of December 20, 2006 were approved with seven affirmative votes.

 

            COMMUNICATIONS                                                               -           none

 

            COMMUNICATIONS FROM THE AUDIENCE                        -          none

 

            ORDINANCES AND RESOLUTIONS

 

ORDINANCE NO. 1-2007 “ANNUAL APPROPRIATION/ESTIMATED RECEIPTS FOR FISCAL YEAR ENDING DECEMBER 31, 2007”

 

Mrs. Harlow made a motion to read by title only and Mr. Vanover seconded.  The motion passed with seven affirmative votes.

 

Mr. Squires made a motion to adopt and Mr. Vanover seconded.

 

Mr. Knox said this is what we estimate we need to appropriate based on the budget and an estimate of the receipts we are going to get, and in detail it shows the transfers in and transfers out from various funds so we can meet the objectives of the City.  If anyone would like to take a look at this it is available at my office.

 

Mr. Osborn said this is the budget that was presented to you at your last meeting.  It has a total general fund of $24,158,563.  The budget we presented had a general fund of $22,765,313.  In order to be consistent with the way the budget commission wants to look at our general fund, we roll in the insurance trust fund and the health insurance trust fund.  When you add those two figures it does come up to that $24,158,563.

 

Ordinance 1-2007 passed with seven affirmative votes.

 

Mrs. McNear opened the floor for nominations for a seat on Charter Revision Committee.

 

Mr. Danbury said Mrs. Simmons is interested in continuing on the committee.  Mrs. Simmons was appointed by acclamation.

 

RESOLUTION R19-2006  “APPOINTING JUDY SIMMONS AS A MEMBER OF CHARTER REVISION”

 

Mr. Danbury made a motion to adopt and Mr. Wilson seconded.

 

Resolution R19-2006 passed with seven affirmative votes.

 

Mrs. McNear opened the floor for nominations to the Civil Service Commission.

 

Mr. Galster nominated David Strange for the Civil Service Commission.

 

Mrs. Harlow nominated Robert Coleman.  He has expressed an interest in being on the Commission.  He has many years of experience in Human Resources.  He had served on that board previously.

 

Mr. Coleman was nominated by a 4-3 vote.

 

RESOLUTION R20-2006  “APPOINTING ROBERT COLEMAN AS A MEMBER OF THE CIVIL SERVICE COMMISSION”

 

Mr. Vanover made a motion to adopt and Mrs. Harlow seconded.

 

Resolution R20-2006 passed with seven affirmative votes.

 

RESOLUTION R1-2007  “AUTHORIZING THE INVESTMENT OF MUNICIPAL FUNDS”

 

Mr. Squires made a motion to adopt and Mr. Wilson seconded.

 

Resolution R1-2007 passed with seven affirmative votes.

 

Mr. Knox stated the Finance Committee and Council have approved certain banks to be used as depositories and those are the only ones we use.  There are six and we check their rates every Monday morning.

 

RESOLUTION R2-2007  “REQUESTING ADVANCE PAYMENT FROM THE COUNTY AUDITOR”

 

Mr. Vanover made a motion to adopt and Mr. Galster seconded.

 

Mr. Knox mentioned that in addition to this resolution we will be required to send a monthly request letter from Mr. Williams.

 

Mr. Danbury asked is there any justification as to why they are requiring us to do it on a monthly basis?

 

Mr. Knox replied yes, one of their own commissions took them to court or almost and it was decided that this is the way it has to be done.

 

Mayor Webster said this whole thing is ludicrous.  They collect the money on behalf of the cities.  There is no reason why the end of the month they shouldn’t zero out their books and mail out checks to everybody. 

 

RESOLUTION R3-2007  “AUTHORIZING A COOPERATION AGREEMENT FOR STATE ROUTE 4 URBAN PAVING – GLENSPRINGS DRIVE TO A POINT 80’ SOUTH OF THE CRESCENTVILLE ROAD INTERSECTION”

 

Mr. Vanover made a motion to adopt and Mr. Squires seconded.

 

Mr. Osborn said this is for the resurfacing of Springfield Pike from Glensprings Drive to 800 feet south of Crescentville Road.    The estimated cost of this project is $406,316.  Our cost is $106, 316.   This is subject to change.  They say any construction items requested by the City which are not necessary for the improvement as determined by the Federal Highway and ODOT they don’t pay for.   All they are paying for is to come in and do the overlay.  We do full-depth repair where necessary.  Then we use their money to pave over. 

 

Mr. Danbury asked are we getting any prices for asphalt this year?  Is there any indication that it might be cheaper?

 

Mr. Shvegzda replied we certainly haven’t seen the increases that we saw last year.  It has leveled off and somewhat reduced in a few projects we have seen.  ODOT’s estimating process is very conservative so it’s quite likely that the actual low bid is less than what they have estimated.

 

Resolution R3-2007 passed with seven affirmative votes.

 

            OLD BUSINESS

 

            Mr. Parham said Ordinance 87-2006 for the wage increase was passed at the December 20, 2006 meeting.  I understand the teen advisor range was omitted from that legislation.  The range is identical to the one above it, which is $10 to $14 an hour.    In the past we did not call out the teen advisor’s position.  It was carried under the instructors’ position.  This year we tried to identify specific positions and not refer to them in generic versions.  Perhaps my motion Council could amend that ordinance.

 

            Mr. Galster made a motion to amend and Mr. Danbury seconded.  The motion passed with seven affirmative votes.

 

            Mr. Squires nominated Mr. Vanover to be vice-president of Council again.  Mr. Vanover accepted.  He was approved by acclamation.

 

            NEW BUSINESS

           

            Mrs. McNear said we will need nominations at the next meeting for Planning Commission to replace Mr. Coleman.

 

Mr. Osborn said one the remaining things to accomplish on the Springdale Town Center site is the relocation of existing tenants.  We have an obligation for relocation costs for Tri City Cleaners for $32,964.  We request an ordinance at the next Council meeting authorizing that expenditure.  

 

            Mr. Osborn stated I request that Chief Laage be given the opportunity at the next meeting to make a brief presentation on the AAA Traffic Safety Award they received recently; the results of the foods for fines program, and an update on the accreditation process.

 

            MEETINGS AND ANNOUNCEMENTS

 

            Planning Commission                                                            -           January 9

            Board of Health                                                           -           January 11

            Board of Zoning Appeals                                             -           January 16

 

COMMUNICATIONS FROM THE AUDIENCE            -           none

 

UPDATE ON LEGISLATION STILL IN DEVELOPMENT

 

RECAP OF LEGISLATIVE ITEMS REQUESTED

 

Relocation of Tri-City Cleaners                                  -           January 17

Resolution for Mr. Strange                                          -           January 17

Appointment for Planning                                            -           January 17

 

Council adjourned at 7:35 p.m.

 

                                                                        Respectfully submitted,

 

 

 

                                                                        Edward  F. Knox

                                                                        Clerk of Council/Finance Director

 

Minutes Approved:

 

Kathy McNear, President of Council

 

 

__________________________, 2007